Administrative Assistant (Independence Excavating)

Independence Excavating, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance

Dental insurance

Vision insurance

FSA & HSA

Life insurance

Disability (short/long term)

Wellness program

401(k) with company match

Tuition reimbursement

Paid holidays and PTO

Corporate training program

Job summary

Independence Excavating, Inc. is seeking an Administrative Assistant - Safety to support the safety team by organizing documentation and ensuring clear communication between departments.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The successful candidate will maintain accurate records, schedule safety classes, assist with data collection and reporting for leadership, and support the Director of Safety

Qualifications

• High school diploma or equivalent; associates degree preferred.
• 2+ years of administrative experience, preferably in construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational and communication skills; ability to manage multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented and able to maintain accurate records; able to work independently and in a team.

Responsibilities

• Maintain accurate records by tracking injury logs, safety audits and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Help collect data, organize, and assist in preparing reports for leadership team.
• Communicate with new and current employees, answer safety questions and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Skills

Strong organizational skills

Excellent written/verbal communication

Team player

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Office

Job description

Administrative Assistant - Safety The Administrative Assistant will play a key role in assisting the safety team by providing administrative support, organizing documentation, and ensuring smooth communication between departments. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Administrative Assistant will be responsible for maintaining accurate records, scheduling meetings, preparing reports, and supporting the team and Director of Safety.

Administrative Assistant - Safety The Administrative Assistant will play a key role in assisting the safety team by providing administrative support, organizing documentation, and ensuring smooth communication between departments. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Administrative Assistant will be responsible for maintaining accurate records, scheduling meetings, preparing reports, and supporting the team and Director of Safety.

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 70 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors. To learn more, visit our website: https://www.indexc.com/

What do we believe in?

People

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

Performance

Always deliver the highest quality. Find solutions. Provide value to our partners.

Community

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

A Typical Day Looks Like

• Maintain accurate records by keeping and tracking injury logs, safety audits and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Help collect data, organize, and assist in preparing reports for leadership team.
• Communicate with new and current employees, answer safety questions and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Do you have what it takes?

• High school diploma or equivalent; Associates degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Detail-oriented and able to maintain accurate and organized records.
• Ability to work well independently and as part of a team.

Why IX?

• Weekly Competitive Pay!
• Excellent Benefits:
  • Medical
  • Dental
  • Vision
  • FSA & HSA
  • Life Insurance + Optional Family Life Insurance
  • Short-term and Long-term Disability
  • Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Independence Excavating, Inc.

is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.