Right of Way Document Specialist

NORFLEET LAND SERVICES, LLC; Charlottesville (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

NORFLEET LAND SERVICES, LLC is seeking a Right of Way Document Specialist to oversee daily document creation and management across ROW projects. You will ensure timely, accurate, and compliant preparation of legal and technical documents, working with internal teams to meet project timelines.

The role requires attention to detail, strong organizational and communication skills, and experience in ROW documentation.

Qualifications

• Associate's or Bachelor's degree preferred; High School Diploma or GED required.
• Minimum of 2 years' experience in ROW document management or related field.
• Strong knowledge of ROW documentation, land records, and title documentation.

Responsibilities

• Ensure consistency, accuracy, and compliance in ROW and land acquisition docs.
• Act as point of contact for document-related issues and guidance on standards.
• Establish and enforce document control standards, templates, and QA processes.
• Review and approve key deliverables including agreements, letters, line lists, and reports.
• Coordinate with land agents and project managers to align docs with milestones.
• Maintain organized filing systems (physical and digital) for tracking and archiving.
• Monitor workflows to identify bottlenecks and improve efficiency for timely deliverables.
• Conduct periodic audits to ensure compliance with internal policies and regulations.
• Oversee preparation of reports and ensure documentation for due diligence and closeout.
• Support GIS/mapping staff by integrating accurate descriptions, plats, and lists.

Skills

Attention to detail

Organizational skills

Communication

Time management

Leadership

Education

Associate's degree

Bachelor's degree

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Title: Right of Way Document Specialist

Position Summary:

The Right of Way Document Specialist is responsible for overseeing the daily operations and quality control of the document creation and management process across land acquisition and right-of-way (ROW) projects. This role ensures the timely, accurate, and compliant preparation, review, and maintenance of legal and technical documents. The Document Specialist with internal teams and land agents to ensure that all documentation needs are met and that project timelines are supported through efficient document workflows.

Key Responsibilities:

• Ensuring consistency, accuracy, and compliance in all documentation related to ROW and land acquisition projects.
• Act as point of contact for document-related issues, providing guidance on procedures, standards, and problem resolution.
• Establish and enforce document control standards, templates, and quality assurance processes.
• Review and approve key document deliverables, including agreements, letters, line lists, and project reports.
• Coordinate with land agents and project managers to ensure documentation aligns with project requirements and milestones.
• Maintain and oversee organized filing systems- both physical and digital- for tracking and archiving project documents.
• Monitor document workflows to identify bottlenecks, improve efficiency, and ensure timely completion of deliverables.
• Conduct periodic audits of document practices to ensure compliance with internal policies and regulatory guidelines.
• Oversee preparation of reports and ensure proper documentation is collected for due diligence and project closeout.
• Support GIS and mapping staff by ensuring accurate legal descriptions, plats, and line lists are integrated into project files.
• Participate in meetings and provide updates on document status, risks, and resource needs.

Qualifications:

• Associate's or Bachelor's degree preferred; High School Diploma or GED required.
• Minimum of 2 years of experience in ROW document management or a related field.
• Strong knowledge of ROW documentation, land records, legal descriptions, and title documentation.
• Exceptional attention to detail and organizational skills.
• Strong communication, leadership, and time-management abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) and comfort with database and document management systems.
• Ability to manage multiple priorities under tight deadlines.