Right-Of-Way Doc/Data Specialist

Universal Field Services, Inc.; Texas; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Per diem

Job summary

Universal Field Services in Texas is seeking a Documents/Database Specialist to support right-of-way documentation, title review, and project coordination. This on-site role offers per diem.

You will establish and maintain all ROW files, enter data into the project database, review title work, and prepare reports and parcel files for acquisition processes. Strong attention to detail and teamwork are essential.

Qualifications

• Strong knowledge of land title and property ownership.
• Excellent written and verbal communication skills.
• Proficient with computers and project databases.
• Experience with engineering workflows, GIS, mapping, or related technical fields is valued.

Responsibilities

• Create and maintain project files.
• Enter project information into the project database.
• Run queries and reports from the database.
• Prepare and track documents through execution and recording.
• Prepare parcel files for condemnation process as needed.
• Review title work and prepare title reports.
• Coordinate with TEAM for weekly reports and calls.
• Notify and prepare documents for agent delivery/negotiation.
• Update schedules and track project requirements completion.
• Communicate project updates with Agents and Leads.

Skills

Land title

Written communication

Verbal communication

Computer proficiency

GIS

Mapping

Engineering workflows

Tools

Database software

Job description

Universal Field Services is hiring a Documents/Database Specialist in Texas! This is an on-site role, and per diem is available. In this position, you'll support right-of-way documentation, title review, and project coordination.

SUMMARY

As a Document Specialist, you'll be responsible for setting up and maintaining all right-of-way files, reviewing property ownership, and preparing documents needed for the acquisition of easements, fee title, permits, and other right-of-way-related documents. You'll also handle document reproduction for project needs and ensure accurate data entry into the project database. Strong knowledge of land title, excellent written and verbal communication skills, and computer proficiency are a must. Experience with engineering workflows, GIS, mapping, or related technical fields is highly valued.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Create and maintain project files.
• Enter project information into project database.
• Run queries and reports from database, as requested.
• Prepare and track all documents through the execution and recording process.
• Prepare parcel files for condemnation process, as needed.
• Review title work and prepare title reports.
• Provide assigned TEAM support for Weekly Report and Conference call.
• Pool assignment of Lead and Agent requests, including preparing and mailing notifications, preparing documents for agent delivery/negotiation, document research, ROW review processing, or other requests as needed.
• Review check requests upon Agent processing for accuracy and submittal; assist in creating check requests if needed.
• Update PETE schedule tab to reflect the weekly report percentage of projects with requirements being secured.
• Review and compare projects on weekly report to PETE to determine changes if necessary.
• Revise/update the Active Line List with any pertinent information.
• Communicate the need for ACQ WA's and completion of an ACQ WA when acquisition is deemed 100% complete.
• Review payroll for assigned TEAM.
• Communicate with Agents and Leads on project updates/revisions as needed.
• Track notification mail-out dates.
• Organize and maintain all TEAMs folders per team assignment.
• Finalize ROW Review/Line List and notify of completion.
• Transfer older ROW Review/Line List to current template.
• Keep log of assigned tasks, indicating date assigned and date of completion.
• Be available for any additional requests that require a team effort.
• Ability and flexibility to work in cooperation with all those assigned to the project.
• Reports to Project Manager, Right of Way Supervisor, or Document/Database Supervisor, as defined by project.

If you're detail-oriented, organized, and ready to support a dynamic team, we'd love to hear from you!