Document Control Specialist

MAJ Consulting LLC; Cincinnati (OH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

MAJ Consulting LLC is seeking a Detail-Oriented Document Control Specialist to safeguard project records, manage parcel files, and ensure version control so that every agreement, report, and deliverable remains audit-ready.

The role operates in a work environment that is office or hybrid, focusing on digital records systems, with limited travel. You will support audits, track approvals, and coordinate with agents to address gaps while protecting confidential information.

Qualifications

• Two or more years in document control, records management, or administrative support.
• Strong accuracy and attention to detail with high-volume records.
• Proficiency with Microsoft Office and document management systems.
• Organized approach to file structure and version tracking.
• Discretion when handling confidential information.

Responsibilities

• Maintain centralized parcel files, contracts, and supporting documentation.
• Apply naming conventions, version control, and retention standards across project records.
• Process incoming and outgoing documents, confirming completeness and accuracy.
• Track signatures, approvals, and execution status for acquisition agreements.
• Support audits and client reviews by retrieving and organizing requested records.
• Work with agents and coordinators to close documentation gaps.
• Generate status reports on document completeness by parcel and project.
• Protect confidential landowner and client information per company policy.

Skills

Attention to detail

Discretion

Organized filing

Tools

Microsoft Office

Document management systems

Job description

Position Summary

The Document Control Specialist safeguards the accuracy and accessibility of project records. This role manages parcel files, version control, and document workflows so that every agreement, report, and deliverable stays organized and audit-ready.

Key Responsibilities

• Maintain centralized parcel files, contracts, and supporting documentation.
• Apply naming conventions, version control, and retention standards across project records.
• Process incoming and outgoing documents, confirming completeness and accuracy.
• Track signatures, approvals, and execution status for acquisition agreements.
• Support audits and client reviews by retrieving and organizing requested records.
• Work with agents and coordinators to close documentation gaps.
• Generate status reports on document completeness by parcel and project.
• Protect confidential landowner and client information per company policy.

Required Qualifications

• Two or more years in document control, records management, or administrative support.
• Strong accuracy and attention to detail with high-volume records.
• Proficiency with Microsoft Office and document management systems.
• Organized approach to file structure and version tracking.
• Discretion when handling confidential information.

Preferred Qualifications

• Experience with ROW, land, legal, or construction documentation.
• Familiarity with electronic document management platforms.
• Understanding of title, easement, or contract documents.
• Bilingual ability is a plus.

Work Environment

Office or hybrid role centered on digital records systems, with limited travel.