Document Specialist

TRC Companies, Inc.; Georgia; On-site; USD 55,000 - 85,000; Full time

Job summary

TRC, Member of WSP, seeks a Right of Way Document Specialist to join the land management team and handle land database documentation across projects. The role emphasizes meticulous data entry, file organization, and adherence to Land Procedures, with collaboration across multiple TRC projects.

Candidate should show extensive experience with title documents, strong database and reporting skills, and the ability to work under time constraints in a team environment.

Qualifications

• Multiple years of experience as a document specialist.
• Experience with title documents and land records.
• Strong database, spreadsheet, and document generation skills.
• Ability to read and understand title documents.
• Ability to work under time pressure and coordinate with land management team.

Responsibilities

• Manage land project documents and generate reports per Land Procedures.
• Ensure Land files comply with procedures and are properly stored.
• Input all ROW data into the database accurately.
• Prepare acquisition packages and review documents for accuracy.
• Support land management team and assist with project safety plans.

Skills

Document management

Title documents

Database experience

Multistate project experience

Supervisory experience

Education

Bachelor’s degree in real property field

Tools

Microsoft Excel

Microsoft Word

Database software

Job description

About Us

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you’ll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world’s most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will be working across multiple TRC projects, closely with TRC’s land management team.

Responsibilities

• Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Responsible for database management and document generation as required by the right of way procedure for the project.
• Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
• Other duties may be assigned and may vary according to project scope and the right of way procedure for the project.
• Ensures that all right of way data is being input into the database correctly.
• Responsible for the accuracy of all right of way data exports and reports generated from the database.
• Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Produces reports from the database as requested.
• Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assures all tasks follow the approved Project Procedures.
• Assembles and maintains right of way tract files according to the approved Project Procedures.
• Maintains electronic copies of landowner documents as required by the approved Project Procedures.
• Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
• Reviews all executed documents for accuracy.
• Reviews payments for easements and damages.
• Prepares ownership, survey permission and construction line lists.
• Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Assist in landowner mail outs and tracks registered and certified mail receipts.
• Records executed documents in the appropriate county after approval by Manager or Supervisor.
• Administers line list reports, survey restrictions reports, and construction restrictions reports.
• Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
• Reviews tract files for completeness and compliance with the approved Project Procedures.
• Reviews each condemnation file for completeness and transmits to Manager.
• Arranges for transfer of hardcopy tract files to client at project completion.
• Will support the administrative needs of the land management team.
• Adhere to project Safety Plan.
• This position will report to a land manager or director.

Qualifications

• Bachelor’s degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.

Professional Experience

Skills -- Technical:

• Multiple years of experience as a document specialist.
• Title experience, or ability to read / understand title documents.
• Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
• High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs.
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
• Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience in the application, modification and adaptation of standards, techniques.

Skills -- Communication

• Must be detail oriented and have excellent oral and written communication skills.
• Must be highly organized, and experienced in working in a highly collaborative team environment.

Skills -- People

• Commitment to customer satisfaction and the ability to work in team-oriented environment.
• Must be experienced in working in fast-paced environments.
• Must have experience being highly adaptable, to changing priorities.

Physical, Environmental