Right-of-Way Document Specialist

Remote Jobs; United States; A distancia; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Remote Jobs is seeking a detail-oriented Right-of-Way Administrative Specialist to support complex ROW projects, from line-list development through construction, ensuring accurate and current status information. The role requires handling land acquisition easements, maintaining files, performing ROW/title searches, scanning documents, adding metadata, and providing admin support across users.

Proficiency in MS Office and the ability to learn new systems quickly are essential.

Formación

• Minimum of five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.
• Proficiency with MS Office (Excel, Word) and ability to enter and manage data accurately.
• Excellent written and verbal communication skills; able to proof-read for accuracy.

Responsabilidades

• Must be highly organized and manage all project phases from line list development to construction.
• Maintain accurate and current information on overall project status and reporting.
• Handle ROW documents such as land acquisition easements, courthouse records, damages and compensation docs.
• Maintain hard files (easements, deeds, lease documents) and create system line lists as requested.
• Conduct in-house ROW and title searches; scan documents and add metadata in client systems.
• Learn new systems quickly and support various users with admin tasks.
• Review land acquisition agreements and ensure data accuracy; strong attention to detail.
• Proficient in Microsoft Office and capable of operating office equipment; team-friendly.
• Experience with GIS tools (ESRI GIS, Pandell Projects, geoAMPS) preferred.

Conocimientos

Time management

Documentation

Data entry

MS Excel

MS Word

Metadata

Team collaboration

Proofreading

Reporting

Herramientas

ESRI GIS

Pandell Projects

geoAMPS

Descripción del empleo

Responsibilities & Qualifications

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of the project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Create system line lists as requested
• Conduct in-house ROW and title searches as requested
• Scan documents into client system(s) of record
• Add specific metadata to documents in client system(s) of record
• Must have a proven history of reviewing and understanding land acquisition agreements
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
• Must have the ability to learn new systems quickly
• Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred
• Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
• Must be able to multi-task and work efficiently during high-peak times
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

This position offers full health, vision & dental benefits.