Right-Hand Executive Assistant & Office Lead

Bloom Talent; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Discretionary bonus

Generous PTO

Job summary

Bloom Talent is seeking an Executive Assistant & Office Manager to support the Founder & CEO in a fast-paced, relationship-driven startup environment in Manhattan's Flatiron area. The role is in-office 4 days/week, focusing on calendar and inbox management, office operations, and culture initiatives.

You will shape processes, coordinate travel, manage HR workflows for new hires, and bring ideas to improve how the founder works. DOE compensation with strong health benefits and PTO.

Qualifications

• 3+ years supporting a founder or CEO in a fast-paced environment.
• Excellent organizational and prioritization skills.
• Strong written and verbal communication.
• Proactive with ability to anticipate needs.
• Experience coordinating schedules and travel.
• Comfortable in an in-office role 4 days/week.

Responsibilities

• Manage the CEO's full calendar and inbox, prioritizing urgent items.
• Draft correspondence on the CEO's behalf and maintain professional tone.
• Coordinate travel arrangements and process expense reports.
• Oversee office management, supplies, and vendor coordination.
• Plan team lunches, culture events, and onboarding HR workflows.
• Provide light personal support as needed and assist data organization.

Skills

Organization

Calendar management

Communication

Proactive problem solving

Multitasking

Hospitality

Microsoft Outlook

AI tools familiarity

Tools

Microsoft Outlook

Job description

Bloom Talent is seeking an Executive Assistant & Office Manager to support the Founder & CEO in a fast-paced, relationship-driven startup environment in Manhattan's Flatiron area. The role is in-office 4 days/week, focusing on calendar and inbox management, office operations, and culture initiatives.

You will shape processes, coordinate travel, manage HR workflows for new hires, and bring ideas to improve how the founder works. DOE compensation with strong health benefits and PTO.