Executive Assistant to Founder & CEO — SoHo, Equity

Bloom Talent; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Equity

Benefits

401K with match

PTO

Job summary

Bloom Talent is partnering with a high-growth genetics startup in Manhattan's SoHo to recruit an Executive Assistant for the Founder & CEO. This in-office role is 5 days a week, offering 120–150K DOE plus equity, benefits, 401K with match, and PTO.

You will own calendar and inbox management, coordinate frequent travel (domestic and occasional international), and act as a true partner, anticipating needs before they're asked and keeping the CEO's day running smoothly.

Qualifications

• Previous experience supporting a founder, CEO, or senior executive in a fast-paced startup environment preferred.
• Exceptional organizational skills and extreme attention to detail.
• Proactive and solutions-oriented, with the instinct to preempt needs rather than wait for direction.
• Comfortable operating with a high degree of autonomy and minimal oversight; able to hit the ground running.
• Excellent written and verbal communication skills, with the ability to move fluidly across Slack, text, phone, and in-person communication.
• Warm, low-ego, and highly discreet, with sound judgment around confidential information.
• Genuinely comfortable with and curious about the company's mission and the nature of its work.
• Thrives in an in-office, high-energy startup culture where priorities can shift quickly.
• Proficient with standard workplace tools (Google Workspace, Slack, Notion, or similar); comfort with AI tools is a plus.

Responsibilities

• Manage complex, fast-changing calendars, resolving conflicts and shifting priorities proactively rather than reactively.
• Own inbox management, including prioritizing, flagging, and drafting responses on the CEO's behalf.
• Coordinate frequent domestic (and occasional international) travel, often on short notice.
• Anticipate needs before being asked, functioning as an extension of the CEO's thinking rather than waiting for direction.
• Provide light office management support, including greeting guests and keeping the space organized.
• Take on ad hoc special projects and operational tasks as they arise.
• Provide light personal support (appointments, personal travel) as needed.

Skills

Calendar management

Inbox management

Travel coordination

Executive support

Attention to detail

Communication skills

Discretion

Autonomy

Tools

Google Workspace

Slack

Notion

Job description

Bloom Talent is partnering with a high-growth genetics startup in Manhattan's SoHo to recruit an Executive Assistant for the Founder & CEO. This in-office role is 5 days a week, offering 120–150K DOE plus equity, benefits, 401K with match, and PTO.

You will own calendar and inbox management, coordinate frequent travel (domestic and occasional international), and act as a true partner, anticipating needs before they're asked and keeping the CEO's day running smoothly.