RFP & Proposals Coordinator — EdTech Impact

IXL; San Mateo (CA); On-site; USD 52,000 - 69,000; Full time

Job summary

IXL Learning, a leading EdTech company, seeks an Administrative Assistant to bolster its RFP and proposals strategy from our San Mateo, CA headquarters. You will partner with sales and marketing to craft winning bids communicating IXL’s product value and district partnerships.

The ideal candidate is organized, proactive, and passionate about IXL’s mission to impact education, with 1–3 years of related experience and strong communication skills. This on-site role offers a competitive hourly rate.

Qualifications

• BA/BS and 1–3 years of experience in a related field.
• Strong written and oral communication skills.
• Ability to prioritize tasks and work efficiently.
• Exceptionally organized and detail-oriented.
• Quick learner who demonstrates initiative.
• Energetic, mature, positive person who works well independently and with a team.
• Experience with Google Applications, Microsoft Office Suite, and Adobe required.
• Experience with SchoolWatch and RFPs desired.
• Experience in K-12 education a plus.

Responsibilities

• Request and screen bidding opportunities daily.
• Order supplies and proposals materials.
• Print, copy, ship, and track proposals and book samples.
• Complete online bid portal registration and questionnaires, and submit bids.
• Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information.
• Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses.
• Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals.
• Maintain contracts lists, track renewals, update pricing, as needed.
• Support ad hoc bid projects, as needed.

Skills

Written communication

Oral communication

Organized

Detail-oriented

Prioritization

Quick learner

Initiative

Team player

Independent

Education

BA/BS in related field

Tools

Google Applications

Microsoft Office Suite

Adobe

SchoolWatch

RFPs

Job description

IXL Learning, a leading EdTech company, seeks an Administrative Assistant to bolster its RFP and proposals strategy from our San Mateo, CA headquarters. You will partner with sales and marketing to craft winning bids communicating IXL’s product value and district partnerships.

The ideal candidate is organized, proactive, and passionate about IXL’s mission to impact education, with 1–3 years of related experience and strong communication skills. This on-site role offers a competitive hourly rate.