Retail Property Operations Coordinator (PT)

Horn Solutions; El Segundo (CA); On-site; USD 34,000 - 39,000; Part time

Job summary

BG Staffing is seeking a detail-oriented Commercial Assistant Property Administrator to support a portfolio of retail centers in El Segundo, CA. This part-time contract role focuses on administrative and operational tasks, tenant relations, and vendor coordination.

Responsibilities include assisting the Property Manager, handling communications, CAM reconciliations, operating budgets, AP/AR, and maintaining files and reports.

Qualifications

• Minimum of 5 years of commercial property management.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Experience with property management software such as Yardi, AppFolio, MRI, or similar platforms.

Responsibilities

• Provide administrative support to the Property Manager for an assigned portfolio of retail properties.
• Serve as a point of contact for tenant communications, including correspondence, notices, and service requests.
• Coordinate maintenance requests, track progress, and communicate with vendors to ensure timely completion.
• Maintain organized property files, lease documents, and electronic records.
• Assist with the preparation of CAM reconciliations, operating budgets, and financial reports.
• Support accounts payable and accounts receivable processes, including invoice tracking and follow-up.
• Coordinate vendor contracts, insurance certificates, and compliance documentation.
• Assist in managing service contracts, including landscaping, janitorial, security, and other property vendors.
• Monitor rent collections and prepare tenant delinquency reports.
• Prepare monthly property reports and ownership updates.
• Coordinate on-site operational needs, including signage updates, property access, and vendor scheduling.
• Maintain key logs, vendor directories, and emergency contact information.

Skills

Commercial property management

Microsoft Office

Tenant relations

Tools

Yardi

AppFolio

MRI

Job description

BG Staffing is seeking a detail-oriented Commercial Assistant Property Administrator to support a portfolio of retail centers in El Segundo, CA. This part-time contract role focuses on administrative and operational tasks, tenant relations, and vendor coordination.

Responsibilities include assisting the Property Manager, handling communications, CAM reconciliations, operating budgets, AP/AR, and maintaining files and reports.