Property Management Admin Coordinator

Kilroy Realty Corporation; El Segundo (CA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Annual discretionary bonus

Retirement plan with employer match

Parental leave coaching

Job summary

Kilroy Realty Corporation is seeking a Property Coordinator in El Segundo, CA to support the Asset Management team. You will handle mail, invoices, vendor COIs, and communication with tenants, vendors, and staff. The role emphasizes accuracy, organization, and professional customer service.

You will work with Yardi, SharePoint, and MS Office to maintain records, support accounts payable, and assist with budget-related tasks as needed. This position reports to the Property Manager.

Qualifications

• 2–4 years in a professional office environment
• 2 years in a commercial real estate setting
• Accounting experience required and good math skills
• Strong organizational skills with high professionalism
• Excellent phone manner and customer service focus

Responsibilities

• Answer incoming calls and route them appropriately.
• Greet visitors professionally and offer refreshments.
• Process incoming mail and packages.
• Open, scan and upload invoices to Yardi daily.
• Process COIs submitted by vendors.
• Coordinate maintenance and repairs for office equipment.
• Manage access control and contractor/vendors for after-hours work.
• Assist with Leasing Tours and calendar invites.
• Monitor El Segundo email distribution and escalate urgent items.
• Process and code lease-related invoices including broker commissions.
• Provide monthly AP invoice reporting at close.

Skills

Office experience

Commercial real estate

Accounting

Typing 60+

Excel

Word

Phone etiquette

Customer service

Tools

Yardi

SharePoint

Excel

Word

Job description

Kilroy Realty Corporation is seeking a Property Coordinator in El Segundo, CA to support the Asset Management team. You will handle mail, invoices, vendor COIs, and communication with tenants, vendors, and staff. The role emphasizes accuracy, organization, and professional customer service.

You will work with Yardi, SharePoint, and MS Office to maintain records, support accounts payable, and assist with budget-related tasks as needed. This position reports to the Property Manager.