Commercial Assistant Property Manager

Horn Solutions; El Segundo (CA); On-site; USD 34,000 - 39,000; Part time

Job summary

BG Staffing is seeking a detail-oriented Commercial Assistant Property Administrator to support a portfolio of retail centers in El Segundo, CA. This part-time contract role focuses on administrative and operational tasks, tenant relations, and vendor coordination.

Responsibilities include assisting the Property Manager, handling communications, CAM reconciliations, operating budgets, AP/AR, and maintaining files and reports.

Qualifications

• Minimum of 5 years of commercial property management.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Experience with property management software such as Yardi, AppFolio, MRI, or similar platforms.

Responsibilities

• Provide administrative support to the Property Manager for an assigned portfolio of retail properties.
• Serve as a point of contact for tenant communications, including correspondence, notices, and service requests.
• Coordinate maintenance requests, track progress, and communicate with vendors to ensure timely completion.
• Maintain organized property files, lease documents, and electronic records.
• Assist with the preparation of CAM reconciliations, operating budgets, and financial reports.
• Support accounts payable and accounts receivable processes, including invoice tracking and follow-up.
• Coordinate vendor contracts, insurance certificates, and compliance documentation.
• Assist in managing service contracts, including landscaping, janitorial, security, and other property vendors.
• Monitor rent collections and prepare tenant delinquency reports.
• Prepare monthly property reports and ownership updates.
• Coordinate on-site operational needs, including signage updates, property access, and vendor scheduling.
• Maintain key logs, vendor directories, and emergency contact information.

Skills

Commercial property management

Microsoft Office

Tenant relations

Tools

Yardi

AppFolio

MRI

Job description

PT Assistant Property Manager

Contract: 5–6 Months

Pay Rate: $25.00–$28.00 per hour (DOE)

Schedule: Monday–Friday, 9:30 a.m. to 2:30 p.m. (up to 25 hours per week)

Location: El Segundo, CA

Position Summary

We are seeking a detail-oriented and organized Commercial Assistant Property Administrator to provide administrative and operational support for a portfolio of retail shopping centers. This part-time contract role is ideal for a professional with commercial property management experience who thrives in a fast-paced environment and enjoys supporting property operations, tenant relations, and vendor coordination.

Key Responsibilities

• Provide administrative support to the Property Manager for an assigned portfolio of retail properties.
• Serve as a point of contact for tenant communications, including correspondence, notices, and service requests.
• Coordinate maintenance requests, track progress, and communicate with vendors to ensure timely completion.
• Maintain organized property files, lease documents, and electronic records.
• Assist with the preparation of CAM reconciliations, operating budgets, and financial reports.
• Support accounts payable and accounts receivable processes, including invoice tracking and follow-up.
• Coordinate vendor contracts, insurance certificates, and compliance documentation.
• Assist in managing service contracts, including landscaping, janitorial, security, and other property vendors.
• Monitor rent collections and prepare tenant delinquency reports.
• Prepare monthly property reports and ownership updates.
• Coordinate on-site operational needs, including signage updates, property access, and vendor scheduling.
• Maintain key logs, vendor directories, and emergency contact information.

Qualifications

• Minimum of 5 years of commercial property management
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Experience with property management software such as Yardi, AppFolio, MRI, or similar platforms.

Preferred Qualifications

• Knowledge of CAM reconciliations, NNN leases, and tenant billing processes.
• Basic understanding of commercial lease language and property operations.

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BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.