Retail Office Administrator: Operations & Payroll

Mechanical One; Tampa (FL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Professional development

Career growth

Dynamic work environment

Job summary

Mechanical One in Tampa seeks a highly organized Retail Office Administrator to support HVAC office operations, including schedules, payroll, and interdepartmental communication. You will manage inventory, process orders, and maintain accurate records in a fast-paced retail setting.

The role requires multitasking, strong communication, and familiarity with retail operations. A bilingual English/Spanish ability is a plus, with opportunities for professional development and a dynamic team

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Experience in office administration, retail management, or customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
• Excellent written and verbal communication skills; bilingual in English and Spanish is a plus.
• Strong organizational, problem-solving, and time-management abilities.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of retail operations and inventory management is a plus.

Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports, financial records, and store documentation.
• Assist with onboarding new employees, including training and paperwork.
• Coordinate store meetings, vendor communication, and office correspondence.
• Ensure compliance with company policies and retail regulations.
• Assist with marketing efforts, promotions, and social media updates as needed.
• Support store leadership with administrative tasks and special projects.

Skills

Office administration

Retail operations

Customer service

Bilingual EN/ES

Multitasking

Communication skills

Education

High school diploma; higher preferred

Tools

Microsoft Office

POS systems

Job description

Mechanical One in Tampa seeks a highly organized Retail Office Administrator to support HVAC office operations, including schedules, payroll, and interdepartmental communication. You will manage inventory, process orders, and maintain accurate records in a fast-paced retail setting.

The role requires multitasking, strong communication, and familiarity with retail operations. A bilingual English/Spanish ability is a plus, with opportunities for professional development and a dynamic team