Restoration Office & Job File Coordinator

ADP, Inc.; Orange (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full-time position (40 hours/week)

Paid Time Off

Sick Time

Growth opportunities within a rapidly扩

Supportive, team-oriented environment

Job summary

ADP, Inc. is seeking an Office Administrator / Job File Coordinator in Orange, CA to manage job files from start to finish, ensuring documentation meets insurance requirements and coordinating with technicians, project managers, and customers.

You will handle data entry, schedules, and communications in a fast-paced setting, maintaining high accuracy and ownership of tasks while supporting overall office operations.

Qualifications

• 2+ years of administrative, coordination, or office experience.
• Excellent organization and attention to detail.
• Strong communication and customer service skills.
• Ability to handle fast-paced, high-volume workload.

Responsibilities

• Manage job files from start to finish.
• Review, validate, and upload documentation, photos, and notes.
• Ensure files meet insurance carrier requirements.
• Monitor job file progress, WIPs, and audit status.
• Coordinate with technicians, project managers, and customers.
• Handle incoming calls and customer communication.
• Schedule jobs, inspections, and subcontractors.
• Perform data entry and system updates (Dash, QuickBooks, CRM).
• Assist with estimates and job file audits.
• Support office operations (supplies, reporting, admin tasks).

Skills

Organization

Communication

Customer service

Attention to detail

Tools

Dash

QuickBooks

CRM systems

Job description

ADP, Inc. is seeking an Office Administrator / Job File Coordinator in Orange, CA to manage job files from start to finish, ensuring documentation meets insurance requirements and coordinating with technicians, project managers, and customers.

You will handle data entry, schedules, and communications in a fast-paced setting, maintaining high accuracy and ownership of tasks while supporting overall office operations.