Administrative Assistant / Job File Coordinator

ADP; San Clemente (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ikon Builders, Inc. in San Clemente, CA seeks an Administrative Assistant / Job File Coordinator to support residential restoration projects. You will manage job files, coordinate with homeowners, insurers, and subs, and keep accurate records and schedules.

The ideal candidate has construction/insurance claims admin experience, strong typing and computer skills, and proficiency with MS Word, email, and PDFs. Full-time, 8am–5pm, on-site role.

Qualifications

• Administrative experience in construction, restoration, or property insurance claims.
• Strong computer and typing skills.
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files.
• Professional written and phone communication.
• Ability to manage multiple active jobs while maintaining accurate records.
• Experience with insurance companies, adjusters, or insurance claim documentation is preferred.

Responsibilities

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Skills

Administrative experience

Construction/ restoration insurance

Typing skills

MS Word / Excel / Sheets

Professional communication

Tools

Microsoft Word

Email

Spreadsheets

PDF forms

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant / Job File Coordinator

San Clemente, CA, US

Salary Range: $22.00 To $25.00 Hourly

Ikon Builders, Inc. is hiring a full-time Administrative Assistant / Job File Coordinator to support our residential insurance restoration and reconstruction projects. We’re looking for someone who already has administrative experience in construction, restoration, or property insurance claims and can manage job files with accuracy and consistent follow-through.

Responsibilities

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Required qualifications

• Administrative experience in construction, restoration, or property insurance claims
• Strong computer and typing skills
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files
• Professional written and phone communication
• Ability to manage multiple active jobs while maintaining accurate records
• Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.

Pay:$22–$25 per hour, based on experience
Schedule: Full-time, 8am - 5pm
Location: San Clemente