Dynamic Office Administrator & Job File Coordinator

High Prana LLC; Orange (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Paid Time Off

Sick Time

Growth opportunities

Team environment

Job summary

High Prana LLC in Orange, CA is seeking an Office Administrator / Job File Coordinator to join our fast-growing restoration team. This in-person role handles job files from start to finish, validates documentation for insurance carriers, and coordinates with technicians, project managers, and customers.

You will manage data entry in Dash, QuickBooks, and our CRM, schedule inspections and subcontractors, and support daily office operations.

Qualifications

• 2+ years of administrative/coordination experience.
• Excellent organization and attention to detail.
• Strong communication and customer service skills.
• Ability to handle a fast-paced, high-volume workload.

Responsibilities

• Manage and oversee job files from start to finish.
• Review, validate, and upload documentation, photos, and notes.
• Ensure all files meet insurance carrier requirements.
• Monitor job file progress, WIPs, and audit status.
• Coordinate with technicians, project managers, and customers.
• Handle incoming calls and customer communication.
• Schedule jobs, inspections, and subcontractors.
• Perform data entry and system updates (Dash, CRM, QuickBooks).
• Assist with estimates and job file audits.
• Support office operations (supplies, reporting, admin tasks).

Skills

Administrative experience

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Dash

QuickBooks

CRM systems

Job description

High Prana LLC in Orange, CA is seeking an Office Administrator / Job File Coordinator to join our fast-growing restoration team. This in-person role handles job files from start to finish, validates documentation for insurance carriers, and coordinates with technicians, project managers, and customers.

You will manage data entry in Dash, QuickBooks, and our CRM, schedule inspections and subcontractors, and support daily office operations.