Construction Admin & Job File Coordinator

ADP; San Clemente (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ikon Builders, Inc. in San Clemente, CA seeks an Administrative Assistant / Job File Coordinator to support residential restoration projects. You will manage job files, coordinate with homeowners, insurers, and subs, and keep accurate records and schedules.

The ideal candidate has construction/insurance claims admin experience, strong typing and computer skills, and proficiency with MS Word, email, and PDFs. Full-time, 8am–5pm, on-site role.

Qualifications

• Administrative experience in construction, restoration, or property insurance claims.
• Strong computer and typing skills.
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files.
• Professional written and phone communication.
• Ability to manage multiple active jobs while maintaining accurate records.
• Experience with insurance companies, adjusters, or insurance claim documentation is preferred.

Responsibilities

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Skills

Administrative experience

Construction/ restoration insurance

Typing skills

MS Word / Excel / Sheets

Professional communication

Tools

Microsoft Word

Email

Spreadsheets

PDF forms

Job description

Ikon Builders, Inc. in San Clemente, CA seeks an Administrative Assistant / Job File Coordinator to support residential restoration projects. You will manage job files, coordinate with homeowners, insurers, and subs, and keep accurate records and schedules.

The ideal candidate has construction/insurance claims admin experience, strong typing and computer skills, and proficiency with MS Word, email, and PDFs. Full-time, 8am–5pm, on-site role.