Restaurant Executive Assistant

Hermitage, LLC; Westwood (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible scheduling

Closed Sundays

Competitive pay

Employee discount

Job summary

Hermitage, LLC is seeking an Executive Assistant to provide high-level administrative support to the owner/operator. This role requires a proactive, detail-oriented professional who can act as a gatekeeper, problem solver, and strategic partner to ensure smooth daily operations and informed decision-making.

Responsibilities include calendar management, travel coordination, correspondence, meeting prep, and confidential project support.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 3+ years of experience in an executive assistant or similar administrative support role.

Responsibilities

• Calendar Management: Organize and maintain executive calendars, schedule meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact between owner and executives.
• Correspondence: Draft, proofread, and manage emails, memos, reports, and other documents.
• Meeting Preparation: Coordinate meeting logistics, prepare agendas, take meeting minutes, and follow up on action items.
• Travel Expenses: Arrange detailed travel itineraries and manage expense reports and reimbursements.
• Project Support: Assist in the coordination of special projects and conduct research as required.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Office Management: Maintain filing systems, order office supplies, and support daily operations when needed.

Skills

Calendar management

Communication

Email management

Meeting coordination

Travel planning

Project support

Discretion

Office management

MS Office

Asana

Trello

Slack

Attention to detail

Independent work

Education

Bachelor’s degree or equivalent experience

Tools

MS Office Suite

Asana

Trello

Slack

Job description

Job Description

Job Description

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide high-level administrative support to the owner/operator. The ideal candidate will act as a gatekeeper, problem solver, and strategic partner to ensure smooth daily operations and support decision-making processes.

Key Responsibilities:

• Calendar Management: Organize and maintain executive calendars, schedule meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact between owner and executives.
• Correspondence: Draft, proofread, and manage emails, memos, reports, and other documents.
• Meeting Preparation: Coordinate meeting logistics, prepare agendas, take meeting minutes, and follow up on action items.
• Travel Expenses: Arrange detailed travel itineraries and manage expense reports and reimbursements.
• Project Support: Assist in the coordination of special projects and conduct research as required.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Office Management: Maintain filing systems, order office supplies, and support daily operations when needed.

Qualifications:

• Education: Bachelor’s degree preferred or equivalent experience.
• Experience: 3+ years in an executive assistant or similar administrative support role.

Skills:

• Excellent written and verbal communication.
• Strong time-management and multitasking skills. Detail-oriented.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint);
• knowledge of project management or collaboration tools is a plus (e.g., Asana, Trello, Slack).
• High emotional intelligence and interpersonal skills.
• Be willing to work a flexible schedule.
• Ability to anticipate needs and work independently, and multi-task.

Preferred Attributes:

• Professional demeanor and a high level of integrity.
• Flexible, adaptable, and responsive to changing priorities.
• Strong problem-solving and decision-making abilities.
• Ability to thrive in a fast-paced environment.

Our Benefits Include:

• Flexible scheduling (and closed on Sundays)
• Competitive pay

Additional Benefits:

• Flexible schedule
• Employee discount