Executive Assistant to owner

Triumph Hotels; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Triumph Hotels in New York seeks an organized Assistant to Owner to provide comprehensive executive support. You will manage the owner’s calendar, coordinate travel and meetings, and handle office operations with precision and professionalism.

The role requires strong administrative and communication skills, attention to detail, and the ability to work independently in a fast-paced environment. In-person work is required, with benefits including health, dental, and 401(k).

Qualifications

• Minimum 2+ years in an administrative or personal assistant role.
• Proficient in calendar management and scheduling.
• Strong written and verbal communication; proofreading documents.

Responsibilities

• Provide executive administrative support to the owner, including calendar management and scheduling appointments.
• Coordinate events, meetings, and travel arrangements as needed.
• Manage office operations, including filing, data entry, and clerical tasks.
• Handle customer service inquiries with professionalism and courtesy.
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Manage multi-line phone systems with effective phone etiquette.
• Support project coordination by tracking deadlines and deliverables.

Skills

Administrative skills

Calendar management

Project coordination

Communication skills

Proofreading

Data entry

Multitasking

Team player

Tools

Microsoft Office

Google Workspace

Job description

Job Overview

We are seeking a highly organized and proactive Assistant to Owner who will provide comprehensive support to the owner of our company. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring the smooth operation of daily activities. This role requires a blend of executive administrative support, project coordination, and personal assistance, making it essential for the candidate to be adaptable and efficient in a fast-paced environment.

Responsibilities

• Provide executive administrative support to the owner, including calendar management and scheduling appointments.
• Coordinate events, meetings, and travel arrangements as needed.
• Manage office operations, including filing, data entry, and clerical tasks.
• Handle customer service inquiries with professionalism and courtesy.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative tasks.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Manage multi-line phone systems with effective phone etiquette.
• Support project coordination by tracking deadlines and deliverables.

Requirements

• Proven experience in an administrative role or as a personal assistant is preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace.
• Strong communication skills both written and verbal; adept at proofreading documents.
• Experience with calendar management using Microsoft Outlook Calendar or similar tools.
• Ability to work independently while also being a team player in a collaborative environment.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person