Resort Operations Administrative Specialist

Capital Vacations; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

Capital Vacations seeks a detail-oriented Administrative Assistant to support our Resort Operations team. The role involves administrative tasks, data entry, records maintenance, and coordinating schedules to ensure smooth daily operations.

Proficiency in Microsoft Office, strong organizational and communication skills, and the ability to handle confidential information with discretion are essential. A high school diploma is required, and prior admin experience is preferred.

Qualifications

• Prior experience in administrative support preferred.
• High school diploma or equivalent required; Office Management certification a plus.

Responsibilities

• Provide administrative support to the Resort Operations team, including organizing files, scheduling meetings, and maintaining documentation.
• Assist in managing communications within the department and with external stakeholders.
• Coordinate travel arrangements and accommodations for team members as needed.
• Assist in compiling reports and presentations for internal and external meetings.
• Help maintain inventory of office supplies and place orders as necessary.
• Support with data entry, record keeping, and information management tasks.
• Perform general clerical duties, such as copying, scanning, and filing documents.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Multitasking

Education

High school diploma

Office Management certification

Tools

Microsoft Office

Job description

Capital Vacations seeks a detail-oriented Administrative Assistant to support our Resort Operations team. The role involves administrative tasks, data entry, records maintenance, and coordinating schedules to ensure smooth daily operations.

Proficiency in Microsoft Office, strong organizational and communication skills, and the ability to handle confidential information with discretion are essential. A high school diploma is required, and prior admin experience is preferred.