Resort Operations Administrative Support Specialist

Capital Vacations; Kissimmee (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

Capital Vacations in Kissimmee, FL is seeking a detail-oriented Administrative Assistant to support our Resort Operations team. The ideal candidate will assist with administrative tasks, data entry, maintain records, and coordinate schedules to ensure smooth operations within the department.

Responsibilities include organizing files, scheduling meetings, managing communications with internal and external stakeholders, coordinating travel, preparing reports and presentations, and maintaining

Qualifications

• High school diploma or equivalent required.
• Experience in an administrative support role preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support to the Resort Operations team, including organizing files, scheduling meetings, and maintaining documentation.
• Assist in managing communications within the department and with external stakeholders.
• Coordinate travel arrangements and accommodations for team members as needed.
• Assist in compiling reports and presentations for internal and external meetings.
• Help maintain inventory of office supplies and place orders as necessary.
• Support with data entry, record keeping, and information management tasks.
• Perform general clerical duties, such as copying, scanning, and filing documents.

Skills

Administrative support

Strong organizational skills

Excellent communication

Multitasking

Discretion and confidentiality

Education

High school diploma or equivalent

Office Management certification (plus)

Tools

Microsoft Office

Microsoft Excel

Job description

Capital Vacations in Kissimmee, FL is seeking a detail-oriented Administrative Assistant to support our Resort Operations team. The ideal candidate will assist with administrative tasks, data entry, maintain records, and coordinate schedules to ensure smooth operations within the department.

Responsibilities include organizing files, scheduling meetings, managing communications with internal and external stakeholders, coordinating travel, preparing reports and presentations, and maintaining