Residential Property Admin Specialist

Evergreen Real Estate Group; Milwaukee (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Evergreen Real Estate Group is seeking an Administrative Assistant in Milwaukee to support daily operations at residential communities. You will work closely with the Property Manager and site team to handle front desk tasks, leasing preparation, and resident communications.

The role emphasizes organization, service orientation, and multitasking in a fast-paced environment, with opportunities to assist in leasing, compliance, and reporting.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–3 years of administrative, clerical, or property management experience required.
• Prior experience in residential housing or real estate is a plus.

Responsibilities

• Manage front desk duties, including greeting visitors, answering phones, and responding to resident inquiries.
• Maintain organized files and records, including vendor documents, warranties, COIs, and correspondence.
• Assist with scheduling, event coordination, and preparation of leasing or resident packets.
• Support the Property Manager with staff timesheets, supply procurement, and general administrative tasks.
• Enter and track work orders in the property management system.
• Support communication between residents and maintenance staff regarding service requests.
• Monitor unit turnover progress and inspection schedules as assigned.
• Foster a professional, team-oriented environment.
• Report any concerns related to safety, resident relations, or building conditions to the Property Manager.
• Assist with property tours, waitlist management, leasing packet preparation, and applicant communications, as needed.
• Participate in basic outreach marketing activities or surveys, as requested.
• Ensure all leasing interactions follow Fair Housing, ADA, and related guidelines.
• Assist with compliance-related tasks such as sending notices, assembling documentation, and collecting third-party verifications.
• Support recertification efforts under the direction of the Property Manager or Compliance Team.
• Collect and process rent payments and other fees; enter transactions in OneSite.
• Assist with preparing bank deposits and issuing standard resident notices (late rent, returned check memos, etc.).
• Submit invoices and A/P documentation for review and processing.

Skills

Communication

Time management

Teamwork

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

OneSite

Job description

Evergreen Real Estate Group is seeking an Administrative Assistant in Milwaukee to support daily operations at residential communities. You will work closely with the Property Manager and site team to handle front desk tasks, leasing preparation, and resident communications.

The role emphasizes organization, service orientation, and multitasking in a fast-paced environment, with opportunities to assist in leasing, compliance, and reporting.