Property Management Administrative Specialist

Evergreen Real Estate Group; Naperville (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Evergreen Real Estate Group in Naperville, IL is seeking an Administrative Assistant to support daily operations at a residential community. You will greet visitors, answer calls, manage leasing packets, and coordinate with the Property Manager to keep resident services running smoothly.

The role requires strong organizational skills, proficiency in Microsoft Office and property management software, and a service-oriented approach to residents and staff.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–3 years of administrative, clerical, or property management experience.
• Experience in residential housing or real estate is a plus.
• Proficient in Microsoft Office and basic data entry.
• Knowledge of leasing processes and rent collection is a plus.

Responsibilities

• Greet visitors, answer phones, and respond to resident inquiries at the front desk.
• Maintain organized files, vendor docs, warranties, COIs, and correspondence.
• Assist with scheduling, event coordination, and leasing/resident packets.
• Record work orders in the property management system and track progress.
• Support communications with residents and maintenance staff regarding service requests.

Skills

Front desk

Customer service

Data entry

Time management

Microsoft Office

Communication

Teamwork

Education

High school diploma or GED

Associate degree preferred

Tools

OneSite

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Evergreen Real Estate Group in Naperville, IL is seeking an Administrative Assistant to support daily operations at a residential community. You will greet visitors, answer calls, manage leasing packets, and coordinate with the Property Manager to keep resident services running smoothly.

The role requires strong organizational skills, proficiency in Microsoft Office and property management software, and a service-oriented approach to residents and staff.