Residential Projects Coordinator

Weekley Homes L.P.; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

David Weekley Homes in Indianapolis seeks an experienced Project Coordinator to provide administrative and operational support to our Sales, Construction, Warranty, and Project Manager teams, ensuring smooth progression from contract through closing.

The role requires self-motivation, strong organizational skills, and the ability to manage multiple priorities while maintaining attention to detail. Proficiency in Word, Excel, and Outlook is expected, with JD Edwards experience beneficial.

Qualifications

• Self-motivated and able to work effectively both independently and collaboratively.
• Excellent time-management, organizational, and follow-up skills.
• Ability to manage multiple priorities and frequent interruptions while maintaining strong attention to detail.
• Results-oriented and comfortable proactively communicating with vendors, trade partners, and internal team members.
• Strong customer service and interpersonal communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Residential homebuilding or permitting experience is preferred but not required.
• Experience with JD Edwards is beneficial but not required.

Responsibilities

• Process sales contracts and coordinate closing documentation.
• Prepare and submit building permit applications.
• Communicate with local municipalities regarding permitting requirements and approvals.
• Track and report building permit, start, and construction-related activity.
• Maintain accurate and organized electronic files for each home.
• Coordinate team meetings, events, and other scheduled activities.
• Process invoices and utility payments accurately and on time.
• Order and maintain office and operational supplies.
• Provide additional administrative support based on team and business needs.

Skills

Self-motivated

Time management

Prioritization

Results oriented

Customer service

Interpersonal communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

JD Edwards

Job description

David Weekley Homes in Indianapolis seeks an experienced Project Coordinator to provide administrative and operational support to our Sales, Construction, Warranty, and Project Manager teams, ensuring smooth progression from contract through closing.

The role requires self-motivation, strong organizational skills, and the ability to manage multiple priorities while maintaining attention to detail. Proficiency in Word, Excel, and Outlook is expected, with JD Edwards experience beneficial.