Project Coordinator

Weekley Homes L.P.; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

David Weekley Homes in Indianapolis seeks an experienced Project Coordinator to provide administrative and operational support to our Sales, Construction, Warranty, and Project Manager teams, ensuring smooth progression from contract through closing.

The role requires self-motivation, strong organizational skills, and the ability to manage multiple priorities while maintaining attention to detail. Proficiency in Word, Excel, and Outlook is expected, with JD Edwards experience beneficial.

Qualifications

• Self-motivated and able to work effectively both independently and collaboratively.
• Excellent time-management, organizational, and follow-up skills.
• Ability to manage multiple priorities and frequent interruptions while maintaining strong attention to detail.
• Results-oriented and comfortable proactively communicating with vendors, trade partners, and internal team members.
• Strong customer service and interpersonal communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Residential homebuilding or permitting experience is preferred but not required.
• Experience with JD Edwards is beneficial but not required.

Responsibilities

• Process sales contracts and coordinate closing documentation.
• Prepare and submit building permit applications.
• Communicate with local municipalities regarding permitting requirements and approvals.
• Track and report building permit, start, and construction-related activity.
• Maintain accurate and organized electronic files for each home.
• Coordinate team meetings, events, and other scheduled activities.
• Process invoices and utility payments accurately and on time.
• Order and maintain office and operational supplies.
• Provide additional administrative support based on team and business needs.

Skills

Self-motivated

Time management

Prioritization

Results oriented

Customer service

Interpersonal communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

JD Edwards

Job description

David Weekley Homes is seeking an experienced, organized, and enthusiastic Project Coordinator to join our Indianapolis team. This position provides essential administrative and operational support to our Sales, Construction, Warranty, and Project Manager teams, helping ensure each home progresses smoothly from contract through closing.

Job Responsibilities

• Process sales contracts and coordinate closing documentation
• Prepare and submit building permit applications
• Communicate with local municipalities regarding permitting requirements and approvals
• Track and report building permit, start, and construction-related activity
• Maintain accurate and organized electronic files for each home
• Coordinate team meetings, events, and other scheduled activities
• Process invoices and utility payments accurately and on time
• Order and maintain office and operational supplies
• Provide additional administrative support based on team and business needs

Qualifications

• Self-motivated and able to work effectively both independently and collaboratively
• Excellent time-management, organizational, and follow-up skills
• Ability to manage multiple priorities and frequent interruptions while maintaining strong attention to detail
• Results-oriented and comfortable proactively communicating with vendors, trade partners, and internal team members
• Strong customer service and interpersonal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Residential homebuilding or permitting experience is preferred but not required
• Experience with JD Edwards is beneficial but not required

Additional Information

What We Offer

Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.

We offer an excellent benefits package that includes:

• Health Insurance - Medical, Dental and Vision
• 401k and discretionary 8% match
• Employee Stock Ownership Plan
• Profit Sharing
• Vacation, Paid Holidays, plus PTO
• New Home Discount for Team Member and Family
• College Scholarship Program
• Community Outreach
• Sabbaticals
• And more!

David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.

Note to Job Seekers: No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.