Residential Maintenance & Admin Coordinator

AvalonBay Communities; Plano (TX); On-site; USD 53,000 - 75,000; Full time

Job summary

Vivmark Residential seeks an organized Maintenance Coordinator I to manage administrative tasks for a large community or group of communities. The role supports maintenance and office operations, service requests, preventive maintenance, move-ins/outs, renewals, purchasing, and reporting.

The ideal candidate has a high school diploma or GED, 1–2 years in multi-family property management, strong communication, and the ability to multi-task with attention to detail.

Qualifications

• Strong communication, organizational skills and the ability to multi-task.
• Bachelor’s degree preferred.
• 1-2 years of multi-family or related property management experience preferred.
• Reads and writes English with clear, concise communications.
• Performs basic Microsoft Office tasks and reports.

Responsibilities

• Supports service request processes: entering, tracking, closing service requests and follow-ups.
• Supports preventive maintenance and project management; prepares resident communications and schedules tasks.
• Assists with move-in/move-out/renewal processes; prepares lease paperwork and receipts for security deposits.
• Supports office with resident amenities and security, parking, guest suites, etc.
• Updates maintenance logs and documentation to comply with policies.
• Handles office purchasing: enters orders, researches invoices, communicates accruals to Accounting.
• Maintains partnership with Customer Care Center; provides general admin support.

Skills

Effective communication

Organizational skills

Multitasking

Customer service

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Vivmark Residential seeks an organized Maintenance Coordinator I to manage administrative tasks for a large community or group of communities. The role supports maintenance and office operations, service requests, preventive maintenance, move-ins/outs, renewals, purchasing, and reporting.

The ideal candidate has a high school diploma or GED, 1–2 years in multi-family property management, strong communication, and the ability to multi-task with attention to detail.