Maintenance & Administrative Coordinator - Multifamily

Equity Residential; Carrollton (TX); On-site; USD 53,000 - 75,000; Full time

Job summary

Vivmark Residential is seeking a Maintenance Coordinator I in Carrollton, TX. This full-time role supports service requests, preventive maintenance, move-ins/outs, and resident communications to ensure smooth operations across properties.

The role demands strong organizational skills, attention to detail, and proficiency with Microsoft Office, with 1–2 years of related experience preferred.

Qualifications

• High School diploma or GED required; bachelor’s degree preferred.
• 1–2 years of multi-family property management experience preferred.
• Strong communication and organizational skills; ability to multi-task.
• Ability to prioritize duties and solve resident issues.
• Proficient in English; clear written and verbal communication.
• Proficient with basic Microsoft Office applications.

Responsibilities

• Supports the service request process, including entry, tracking, and closing; follows up on outstanding issues and completes warm calls.
• Supports preventive maintenance and project management processes; prepares resident communications and schedules appointments; tracks maintenance tasks and assists with contract preparation.
• Supports move-in, move-out, and renewal processes; schedules inspections and prepares lease paperwork and receipts for security deposits.
• Assists with resident amenities and security: parking, guest suites, community room reservations, electronic access, package delivery/acceptance.
• Updates maintenance and environmental documentation (logs, notices, etc.).
• Supports office and maintenance purchasing; enters orders and invoices; tracks accruals.

Skills

Multifamily property management

Customer service

Communication

Organization

Time management

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Vivmark Residential is seeking a Maintenance Coordinator I in Carrollton, TX. This full-time role supports service requests, preventive maintenance, move-ins/outs, and resident communications to ensure smooth operations across properties.

The role demands strong organizational skills, attention to detail, and proficiency with Microsoft Office, with 1–2 years of related experience preferred.