Maintenance Administrative Coordinator – Multifamily Ops

AvalonBay Communities; Carrollton (TX); On-site; USD 53,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid vacation and holidays

Housing discounts

Job summary

Vivmark Residential is seeking a Maintenance Coordinator I in Carrollton, TX to manage administrative tasks for a large community and support maintenance/office functions. Responsibilities include handling service requests, scheduling maintenance, move-ins/outs, and purchase processes.

The role requires strong communication, organizational skills, and the ability to multi-task with attention to detail. This position supports a team focused on compliant operations and resident experience.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• 1-2 years of multi-family property management experience preferred.
• Strong communication, organizational skills and the ability to multi-task.
• Ability to prioritize duties and manage multiple schedules.
• Clear written and verbal communication in English.
• Proficient with basic Microsoft Office applications (word processing, spreadsheets, presentations).
• Ability to lift up to 25 pounds and mobility for site duties.

Responsibilities

• Manage service requests, enter, track, and close items; follow up on outstanding issues.
• Support preventive maintenance and project management; prepare resident communications and schedules.
• Assist move-ins, move-outs, renewals; prepare lease paperwork and receipts.
• Support office with resident amenities, security, and package handling.
• Maintain maintenance records and environmental logs; ensure policy compliance.
• Process office purchasing, enter orders/invoices, communicate accruals.

Skills

Communication skills

Organizational skills

Multi-tasking

Attention to detail

English writing and speaking

Problem solving

Presentation skills

Education

High School diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Vivmark Residential is seeking a Maintenance Coordinator I in Carrollton, TX to manage administrative tasks for a large community and support maintenance/office functions. Responsibilities include handling service requests, scheduling maintenance, move-ins/outs, and purchase processes.

The role requires strong communication, organizational skills, and the ability to multi-task with attention to detail. This position supports a team focused on compliant operations and resident experience.