Resident Specialist (Hybrid | Temporary Assignment)

Ultimate Staffing Services; Costa Mesa (CA); Hybrid; USD 34,000 - 40,000; Full time

Job summary

Ultimate Staffing Services is seeking a Resident Specialist to support lease renewals, resident communications, and retention initiatives for a growing residential property management portfolio. This temporary, hybrid role offers a full-time schedule and exposure to a national portfolio.

The ideal candidate has experience in property management, leasing, or resident services, with strong communication and organizational skills.

Qualifications

• Experience in customer service, property management, leasing, resident services, call center, account management, or administrative support preferred.
• Excellent verbal and written communication skills.
• Strong customer service and relationship-building abilities.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable navigating multiple systems and electronic records.
• Proficiency with Microsoft Office Suite; Yardi experience is a plus.
• Basic accounting and math skills preferred.
• High School Diploma or GED required.

Responsibilities

• Communicate with residents regarding upcoming lease expirations and renewal options.
• Educate residents on available lease terms, pricing, and renewal opportunities.
• Follow up with residents to ensure they have received and understand renewal offers.
• Build positive resident relationships through proactive communication and exceptional customer service.
• Assist with retention efforts by identifying solutions and addressing resident concerns.
• Coordinate with internal teams regarding property inspections and renewal-related activities.
• Verify compliance with renter's insurance requirements and other lease-related policies.
• Review lease information, resident records, and account details for accuracy.
• Audit completed renewal documentation to ensure proper processing.
• Support residents through the Notice to Vacate process while exploring retention opportunities when appropriate.
• Maintain accurate records and update information within company systems.
• Provide timely follow-up and professional communication throughout the resident lifecycle.

Skills

Customer service

Relationship-building

Communication skills

Organizational skills

Multitasking

Team player

Education

High School Diploma or GED

Tools

Microsoft Office

Yardi

Job description

Are you passionate about customer service, relationship building, and helping residents have a positive housing experience? We are seeking a Resident Specialist to support lease renewals, resident communications, and retention initiatives for a growing residential property management team. This is an excellent opportunity for professionals with experience in property management, leasing, customer service, account management, call center environments, or resident services who enjoy helping customers and finding solutions.

Assignment Details

Temporary assignmentHybrid opportunityFull-time scheduleMonday-FridayOpportunity to gain experience with a national residential portfolio

Key Responsibilities

• Communicate with residents regarding upcoming lease expirations and renewal options.
• Educate residents on available lease terms, pricing, and renewal opportunities.
• Follow up with residents to ensure they have received and understand renewal offers.
• Build positive resident relationships through proactive communication and exceptional customer service.
• Assist with retention efforts by identifying solutions and addressing resident concerns.
• Coordinate with internal teams regarding property inspections and renewal-related activities.
• Verify compliance with renter's insurance requirements and other lease-related policies.
• Review lease information, resident records, and account details for accuracy.
• Audit completed renewal documentation to ensure proper processing.
• Support residents through the Notice to Vacate process while exploring retention opportunities when appropriate.
• Maintain accurate records and update information within company systems.
• Provide timely follow-up and professional communication throughout the resident lifecycle.

Qualifications

• Previous experience in customer service, property management, leasing, resident services, call center, account management, or administrative support preferred.
• Excellent verbal and written communication skills.
• Strong customer service and relationship-building abilities.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable navigating multiple systems and electronic records.
• Proficiency with Microsoft Office Suite.
• Experience with property management software such as Yardi is a plus.
• Basic accounting and math skills preferred.
• High School Diploma or GED required.

What We're Looking For

• Customer-focused and solutions-oriented mindset.
• Professional, courteous, and empathetic communicator.
• Strong follow-up and problem-solving skills.
• Ability to de-escalate concerns and provide a positive resident experience.
• Team player who thrives in a collaborative environment.

This job will pay a range of $25.00 - $29.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.