Resident Services & Office Coordinator

Dominican Center; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Dominican Center in Milwaukee seeks an Administrative & Office Coordinator to support day-to-day operations, greet residents and partners, manage records, and assist with financial tasks in QuickBooks.

Reporting to the Executive Director, you will coordinate calendars, prepare materials, handle inquiries, maintain files, and support programs and events while upholding confidentiality and a welcoming office environment.

Qualifications

• High school diploma or equivalent.
• Some college, an associate degree, or additional administrative training preferred.
• Minimum of two years of administrative, customer service, nonprofit, or related experience preferred.
• Experience working with residents and diverse communities strongly preferred.

Responsibilities

• Provide administrative support to the Executive Director, including managing and coordinating the calendar, scheduling meetings, preparing meeting materials, coordinating logistics, and assisting with meeting follow-up as needed.
• Greet residents, visitors, partners, and vendors; respond to inquiries by phone, email, and in person.
• Coordinate routine office functions: mail, deliveries, correspondence, copying, scanning, filing, and supply inventory.
• Maintain organized electronic and physical files and records.
• Support meeting coordination, including scheduling, preparing materials, and taking minutes.
• Assist staff with correspondence, forms, reports, mailings, data entry, and other administrative needs.
• Help maintain clean, organized common office areas.

Skills

Communication

Organization

Confidentiality

Customer service

Microsoft Office

QuickBooks

Data entry

Education

High school diploma

Some college or admin training preferred

Tools

QuickBooks

Job description

Dominican Center in Milwaukee seeks an Administrative & Office Coordinator to support day-to-day operations, greet residents and partners, manage records, and assist with financial tasks in QuickBooks.

Reporting to the Executive Director, you will coordinate calendars, prepare materials, handle inquiries, maintain files, and support programs and events while upholding confidentiality and a welcoming office environment.