Milwaukee Nonprofit Admin & Programs Coordinator

Executive Director, Inc.; Milwaukee (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Executive Director, Inc. in Milwaukee is seeking an entry-level administrative assistant to provide general support to SBM staff and volunteers.

The role focuses on email/voicemail monitoring, dues processing, invoicing, scheduling, and database management, with outreach to committees and programs. This is a full-time position with two onsite days per week (including Wednesday) at our downtown Milwaukee office, and some travel may be required.

Qualifications

• Outstanding interpersonal, organizational, and communications skills.
• Ability to manage multiple tasks with competing deadlines.
• Proficiency in Microsoft 365; CRM experience a plus.

Responsibilities

• Monitor the association’s info email and voicemail box.
• Process membership dues, Annual Meeting registrations, and program tuition payments.
• Process invoices and payments from vendors, ads, and purchase orders.
• Liaison to councils, committees, and working groups, including Organizational Partnerships Committee.
• Assist Senior Program Manager with nominations and applications to programs.
• Manage the membership database.
• Provide technical support to users of the association’s website.
• Schedule conference calls and maintain the shared calendar and contact groups.
• Other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Communications

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

CRM / database experience

Job description

Executive Director, Inc. in Milwaukee is seeking an entry-level administrative assistant to provide general support to SBM staff and volunteers.

The role focuses on email/voicemail monitoring, dues processing, invoicing, scheduling, and database management, with outreach to committees and programs. This is a full-time position with two onsite days per week (including Wednesday) at our downtown Milwaukee office, and some travel may be required.