Residency & Training Programs Coordinator

Montefiore Medical Center; Providence (RI); On-site; USD 55,000 - 69,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY is seeking a Residency and Psychology Training Program Administrator to oversee psychiatry and psychology training programs under senior directors.

This role provides administrative and clerical support, manages applications and onboarding, and maintains reports and records for the programs. The administrator will coordinate accreditation, program operations, and special events as needed.

Qualifications

• Bachelor's Degree preferred (Associate's Degree required).
• Three years of professional experience. Previous experience in trainee program management preferred.
• Microsoft Office Professional: Word, Excel, and Power Point.
• Other Microsoft programs such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.).
• Excellent verbal and written communication

Responsibilities

• Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.).
• Provide project management assistance and support specific operational, financial and/ or business growth initiatives.
• Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility.
• Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.
• Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.
• Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities. Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.
• Assist with compilation and maintenance of electronic database systems
• Create / process forms, invoices, and check requests for all reimbursements

Education

Bachelor's Degree preferred (Associate's Degree required)

Three years professional experience

Excellent verbal and written communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Microsoft 365

Job description

Montefiore Medical Center in Bronx, NY is seeking a Residency and Psychology Training Program Administrator to oversee psychiatry and psychology training programs under senior directors.

This role provides administrative and clerical support, manages applications and onboarding, and maintains reports and records for the programs. The administrator will coordinate accreditation, program operations, and special events as needed.