Residency Programs Lead — Education and Compliance

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Tuition discounts

Job summary

The program coordinator at Albert Einstein Medical Center plays a central role in leading administrative efforts for residency and fellowship education. They collaborate with the Program Director and Associate Directors to ensure compliance with ACGME requirements and manage residents, fellows, students, and rotations across the program and institution.

Responsibilities include budget management, recruitment processes, and oversight of software systems for accreditation and data reporting, such

Qualifications

• Bachelor’s Degree preferably Health Administration, education or business.
• 2 years experience as a residency program coordinator with GME software & accreditation knowledge.
• Proficient knowledge of GME residency coordination process.
• Proficient knowledge of ACGME Accreditation requirements.
• The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program.
• High level of understanding of all accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.
• Discretion and good judgment required due to sensitive nature of confidential material.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Manage annual recruitment process for educational programs.
• Proctors and coordinates the In Training Exams.
• Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident, faculty, and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report.
• Responsible for compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity.
• Management/oversight of various software systems for programs: (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP MATCHing system.

Skills

ACGME knowledge

Residency coordination

Budget management

Communication skills

Leadership

Problem-solving

Documentation & compliance

Training/mentoring

Interpersonal skills

Discretion & judgment

Education

Bachelor’s Degree in Health Administration/education/business

10 TAGME education credits

Tools

New Innovations

ERAS

NRMP

IRIS cost reports

WebAds

GMETrack

FREIDA

Thalamus

NRMP MATCHing system

Job description

The program coordinator at Albert Einstein Medical Center plays a central role in leading administrative efforts for residency and fellowship education. They collaborate with the Program Director and Associate Directors to ensure compliance with ACGME requirements and manage residents, fellows, students, and rotations across the program and institution.

Responsibilities include budget management, recruitment processes, and oversight of software systems for accreditation and data reporting, such