GME Residency & Fellowship Program Lead

Montefiore Einstein; New York (NY); On-site; USD 76,000 - 95,000; Full time

Job summary

Montefiore Einstein in Bronx, NY seeks a Program Supervisor for ANES GME to lead day-to-day operations of ACGME-accredited residency and fellowship programs. You will supervise the Program Assistant, coordinate recruitment, and ensure compliance with accreditation standards.

You will partner with Fellowship Directors and Program Administrator, generate reports, maintain records, and advise regulatory bodies while supporting educational activities and events across the department.

Qualifications

• Bachelor's degree required.
• Minimum of two (2) years of administrative experience.
• Knowledge of immigration processes and regulations related to graduate medical education.
• Knowledge of ACGME, ABA, AMA, FREIDA, ERAS, and NRMP processes and requirements.
• Experience using New Innovations or similar residency management software preferred.
• Proficiency with Microsoft Office Suite and general computer applications.
• Strong organizational, communication, leadership, and time-management skills.
• Completion of OHS Annual Assessment required.

Responsibilities

• Provide administrative leadership and oversee the daily operations of ACGME-accredited residency and fellowship programs, as well as non-ACGME training programs.
• Supervise the Program Assistant, delegate responsibilities, and ensure administrative tasks and program requirements are completed accurately and within established deadlines.
• Partner with Fellowship Directors and the Program Administrator to coordinate and implement fellowship and residency program activities.
• Serve as a subject matter expert on institutional and external governing bodies' policies, procedures, accreditation standards, and regulatory requirements.
• Lead recruitment activities, oversee fellowship application processing through ERAS, coordinate interview schedules, and assist with NRMP rank list preparation.
• Generate, maintain, and analyze statistical reports and program records to monitor performance, support decision-making, and ensure compliance with ACGME, ADS, ABA, and AMA requirements.
• Maintain the monthly educational calendar, communicate educational activities to trainees and faculty, and generate attendance and participation reports through New Innovations.
• Maintain and update program policies, procedures, records, evaluations, and regulatory reporting requirements to ensure compliance with applicable standards.
• Coordinate CCC and PEC meetings, including scheduling, agenda preparation, and accurate meeting minutes.
• Support graduation ceremonies, educational conferences, and other events as assigned.
• Coordinate site-specific logistics and address facility-related inquiries to ensure smooth daily program operations.
• Serve as a liaison between residents, fellows, faculty, administrators, and regulatory agencies.
• Provide administrative leadership and ensure business continuity in the absence of the Program Administrator.
• Organize and maintain program files, correspondence, evaluations, and documentation in a timely and accurate manner.
• Perform additional duties as assigned to support GME program operations.

Skills

Administrative experience

Leadership

Time management

Communication

Education

Bachelor's degree

Tools

New Innovations

Microsoft Office

Job description

Montefiore Einstein in Bronx, NY seeks a Program Supervisor for ANES GME to lead day-to-day operations of ACGME-accredited residency and fellowship programs. You will supervise the Program Assistant, coordinate recruitment, and ensure compliance with accreditation standards.

You will partner with Fellowship Directors and Program Administrator, generate reports, maintain records, and advise regulatory bodies while supporting educational activities and events across the department.