Residency & Domicile Specialist (Part-Time)

Virginia’s Community Colleges; Virginia Beach (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

The Part‑Time Domicile Specialist at Virginia’s Community Colleges reviews and processes student residency applications to determine in‑state tuition eligibility, ensuring compliance with state regulations and college policies. You will collect documentation, explain residency requirements, and maintain records under the Domicile Manager.

The role supports Admissions and Financial Aid with accurate determinations.

Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate VCCS, FERPA, and college policies and procedures relate to admission, enrollment, and records.
• Excellent communication and customer‑service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast‑paced environment

Responsibilities

• Review student applications and supporting documentation to determine eligibility for in‑state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets “clear and convincing evidence” standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one‑year residency requirements.
• Assist with training front‑line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Skills

Residency regulations

Attention to detail

FERPA knowledge

Communication skills

Document evaluation

Team collaboration

Job description

The Part‑Time Domicile Specialist at Virginia’s Community Colleges reviews and processes student residency applications to determine in‑state tuition eligibility, ensuring compliance with state regulations and college policies. You will collect documentation, explain residency requirements, and maintain records under the Domicile Manager.

The role supports Admissions and Financial Aid with accurate determinations.