Domicile Specialist

Virginia Community Colleges; Virginia Beach (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

Tidewater Community College in Virginia Beach is seeking a Part-Time Domicile Specialist to support the Office of the College Registrar. You will review residency applications to determine eligibility for in-state tuition and ensure compliance with state regulations.

The role requires clear communication with students, accurate record-keeping, and collaboration with Admissions, Financial Aid, and Student Accounts. Working hours are 29 per week, Monday through Friday, with some evenings.

Qualifications

• Knowledge of residency and domicile regulations and Virginia policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge of FERPA and college policies relating to admission, enrollment, and records.
• Excellent communication and customer-service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast-paced environment.

Responsibilities

• Review student applications and supporting documentation to determine eligibility for in-state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets “clear and convincing evidence” standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one-year residency requirements.
• Assist with training front-line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Skills

Residency regulations knowledge

Attention to detail

FERPA knowledge

Communication skills

Teamwork

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Agency Tidewater Community College

Division Tidewater Community College (Div)

Hiring Range $16.83 per hour, part time

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

29 hours per week to be scheduled Monday through Friday between 10:00am and 5:00pm. Some evening and weekend hours may be required during peak times. Candidate should be able to work flexible schedules.

Sensitive Position No

Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary:

The Part‑Time Domicile Specialist supports the Office of the College Registrar by reviewing and processing student residency applications to determine eligibility for in‑state tuition. This role ensures that all domicile decisions comply with state regulations and institutional policies. The specialist communicates with students to collect required documentation, explains residency requirements, and maintains accurate records of determinations. This position reports directly to the Domicile Manager.

Functional Responsibilities:

• Review student applications and supporting documentation to determine eligibility for in‑state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets “clear and convincing evidence” standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one‑year residency requirements.
• Assist with training front‑line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate VCCS , FERPA , and college policies and procedures relate to admission, enrollment, and records.
• Excellent communication and customer‑service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast‑paced environment

Additional Considerations

• Experience in The Office of the College Registrar
• Experience in Admissions and Enrollment Services

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

N/A

Posting Number

WGE_3531P

Recruitment Type

General Public - G

Number of Vacancies

1

Open Until Filled

No

Agency Website

TCC.EDU

Contact Name

Lizette White

Email

[e-mail]

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * Are you willing to work at our Virginia Beach campus?
• Yes
• No