Domicile Specialist

Commonwealth of VA Careers; Virginia Beach (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

Tidewater Community College seeks a Part-Time Domicile Specialist to support the Office of the College Registrar by reviewing and processing residency applications for in-state tuition eligibility. You will verify documentation, explain residency requirements, and maintain accurate records under the supervision of the Domicile Manager.

The role requires knowledge of domicile regulations, attention to detail, and strong communication skills to assist students, families, and staff in a fast-paced

Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate policies relate to admission, enrollment, and records.
• Excellent communication and customer-service skills.

Responsibilities

• Review student applications to determine eligibility for in-state tuition per state regulations and college policy.
• Communicate with students to request documentation and explain residency requirements in clear language.
• Process domicile determinations, reclassifications, and appeals following procedures and timelines.
• Maintain accurate records of domicile decisions and ensure documentation meets required standards.
• Provide guidance to students, parents, and staff regarding domicile rules and residency status.
• Assist with training front-line staff on domicile procedures and policy updates.
• Collaborate with Admissions, Financial Aid, and Student Accounts for consistent applications.
• Uphold confidentiality and FERPA compliance.
• Support audits of domicile files for compliance.
• Assist with domicile outreach communications.
• Perform other duties as needed.

Skills

Attention to detail

Communication skills

Teamwork

Customer service

Job description

Title: Domicile Specialist

Agency: Tidewater Community College

Location: Virginia Beach - 810

FLSA: Nonexempt

Hiring Range: $16.83 per hour, part time

Full Time or Part Time: Part Time

Additional Detail

Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary

The Part-Time Domicile Specialist supports the Office of the College Registrar by reviewing and processing student residency applications to determine eligibility for in-state tuition. This role ensures that all domicile decisions comply with state regulations and institutional policies. The specialist communicates with students to collect required documentation, explains residency requirements, and maintains accurate records of determinations. This position reports directly to the Domicile Manager.

Functional Responsibilities

• Review student applications and supporting documentation to determine eligibility for in-state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets "clear and convincing evidence" standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one-year residency requirements.
• Assist with training front-line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Minimum Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate VCCS, FERPA, and college policies and procedures relate to admission, enrollment, and records.
• Excellent communication and customer-service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast-paced environment

Additional Considerations

• Experience in The Office of the College Registrar
• Experience in Admissions and Enrollment Services