Domicile Specialist

Virginia’s Community Colleges; Virginia Beach (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

The Part‑Time Domicile Specialist at Virginia’s Community Colleges reviews and processes student residency applications to determine in‑state tuition eligibility, ensuring compliance with state regulations and college policies. You will collect documentation, explain residency requirements, and maintain records under the Domicile Manager.

The role supports Admissions and Financial Aid with accurate determinations.

Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate VCCS, FERPA, and college policies and procedures relate to admission, enrollment, and records.
• Excellent communication and customer‑service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast‑paced environment

Responsibilities

• Review student applications and supporting documentation to determine eligibility for in‑state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets “clear and convincing evidence” standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one‑year residency requirements.
• Assist with training front‑line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Skills

Residency regulations

Attention to detail

FERPA knowledge

Communication skills

Document evaluation

Team collaboration

Job description

Posting Summary

Working TitleDomicile SpecialistRole TitleEducation Support Spec IIRole Code29143-SWFLSANonexemptPay Band03Position Number295W0271AgencyTidewater Community CollegeDivisionTidewater Community College (Div)Work LocationVirginia Beach - 810Hiring Range$16.83 per hour, part timeEmergency/Essential PersonnelNoEEO Category2-ProfessionalsFull Time or Part TimePart TimeDoes this position have telework options? -Telework options are subject to change based on business needs-NoDoes this position have a bilingual or multilingual skill requirement or preference?NoWork Schedule 29 hours per week to be scheduled Monday through Friday between 10:00am and 5:00pm.
Some evening and weekend hours may be required during peak times.
Candidate should be able to work flexible schedules.

Position Summary

The Part‑Time Domicile Specialist supports the Office of the College Registrar by reviewing and processing student residency applications to determine eligibility for in‑state tuition. This role ensures that all domicile decisions comply with state regulations and institutional policies. The specialist communicates with students to collect required documentation, explains residency requirements, and maintains accurate records of determinations. This position reports directly to the Domicile Manager.

Functional Responsibilities

• Review student applications and supporting documentation to determine eligibility for in‑state tuition in accordance with state regulations and college policy.
• Communicate with students to request additional documentation when needed and explain residency requirements in clear, accessible language.
• Process domicile determinations, reclassification requests, and appeals following established procedures and timelines
• Maintain accurate records of domicile decisions and ensure documentation meets “clear and convincing evidence” standards required by Virginia law.
• Provide guidance to students, parents, and staff regarding domicile rules, dependent vs. independent status, and one‑year residency requirements.
• Assist with training front‑line staff on domicile procedures and updates to state policy
• Collaborate with Admissions, Financial Aid, and Student Accounts to ensure consistent application of residency determinations.
• Uphold confidentiality and comply with FERPA and institutional policies.
• Support periodic audits or reviews of domicile files to ensure compliance.
• Assist with Domicile outreach communications
• Perform other assigned duties as needed

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge of residency/domicile regulations and ability to learn state policy.
• Strong attention to detail and ability to evaluate documentation objectively.
• Knowledge and ability to interpret, apply and communicate VCCS, FERPA, and college policies and procedures relate to admission, enrollment, and records.
• Excellent communication and customer‑service skills.
• Ability to organize and maintain files.
• Ability to work as a team member in a fast‑paced environment

Additional Considerations

• Experience in The Office of the College Registrar
• Experience in Admissions and Enrollment Services

Operation of a State VehicleNoSupervises EmployeesNoRequired Travel

N/A

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.