Research Operations Coordinator

The Hollister Group; Cambridge (MA); On-site; USD 29,000 - 40,000; Full time

Job summary

The Hollister Group is seeking a Research Operations Coordinator to provide essential administrative and financial support for groundbreaking scientific initiatives. The role emphasizes collaboration with the research team, managing financial tasks, records, and budgeting activities, and coordinating meetings and office operations.

Ideal candidates will have an entry-level accounting or administrative background, strong Excel skills, excellent organization, and communication abilities.

Qualifications

• Entry-level accounting or administrative experience is preferred.
• Demonstrated proficiency with technical software, including Excel, and a quick aptitude for learning new systems.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Effective communication skills and a flexible mindset to adapt to changing needs.

Responsibilities

• Collaborate with the research team to prepare proposal documents and coordinate site visit logistics.
• Manage routine financial transactions, including expense reports, invoices, and purchase requisitions, ensuring accuracy and compliance.
• Maintain detailed and organized records of financial and administrative documentation.
• Assist with tracking and reconciling project budgets, preparing financial reports, and supporting forecasting activities.
• Facilitate meeting and event logistics by scheduling, preparing materials, and organizing spaces.
• Coordinate operational activities, including office supplies, inventory, and space organization.
• Liaise with internal departments and vendors to support smooth operational workflows.

Skills

Organizational skills

Communication skills

Adaptability

Education

Bachelor's degree in Business Administration, Finance, or related field

Tools

Excel

Job description

Join our client’s dynamic research team as a Research Operations Coordinator, where you will play a vital role in providing essential administrative and financial support to propel groundbreaking scientific initiatives.

Compensation: $25/hour

Responsibilities

• Collaborate with the research team to prepare proposal documents and coordinate site visit logistics.
• Manage routine financial transactions, including expense reports, invoices, and purchase requisitions, ensuring accuracy and compliance.
• Maintain detailed and organized records of financial and administrative documentation.
• Assist with tracking and reconciling project budgets, preparing financial reports, and supporting forecasting activities.
• Facilitate meeting and event logistics by scheduling, preparing materials, and organizing spaces.
• Coordinate operational activities, including office supplies, inventory, and space organization.
• Liaise with internal departments and vendors to support smooth operational workflows.

Requirements

• Entry-level accounting or administrative experience is preferred.
• Demonstrated proficiency with technical software, including Excel, and a quick aptitude for learning new systems.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Effective communication skills and a flexible mindset to adapt to changing needs.
• A bachelor's degree in Business Administration, Finance, or a related field is required.
• Knowledge of basic financial procedures and supporting compliance is advantageous.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.