Administrative Assistant

The Hollister Group; Andover (MA); On-site; USD 80,000 - 90,000; Full time

Job summary

The Hollister Group is seeking an Administrative Assistant to support senior management and drive organizational excellence. The role is onsite in Andover, MA with compensation between $80-90K.

Responsibilities include calendar management, travel bookings, expense processing, and coordinating meetings and events. The ideal candidate has a Bachelor’s degree and 2-3 years of relevant experience, strong organization, and proficient Microsoft Office skills.

Qualifications

• Bachelor’s degree from an accredited institution.
• 2-3 years of relevant administrative experience supporting senior executives or teams.
• Exceptional attention to detail with the ability to work with individuals at all organizational levels.
• Proactive mindset with strong ownership and initiative.
• Excellent self-organization and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving and communication abilities.
• Adaptable, collaborative, and willing to engage with multiple teams in a fast-paced environment.

Responsibilities

• Execute calendar management and coordinate appointments seamlessly.
• Facilitate all travel arrangements, including booking flights, hotels, and transportation for domestic and international trips.
• Field calls and direct important messages with professionalism and discretion.
• Assist in planning and coordinating corporate meetings, events, and celebrations.
• Maintain and process expense reports accurately and efficiently.
• Support daily office functions by ordering supplies, managing catering, and ensuring a welcoming environment for visitors.
• Be prepared to support after-hours needs during travel and special events.

Skills

Calendar management

Travel coordination

Expense reporting

Attention to detail

Time management

Communication skills

Proactive mindset

Office administration

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Our client is seeking a highly organized and proactive Administrative Assistant to support senior management and help drive organizational excellence.

Compensation:

$80-90K*

*Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

This role requires being onsite 5 days a week in Andover, MA.

Responsibilities

• Execute calendar management and coordinate appointments seamlessly.
• Facilitate all travel arrangements, including booking flights, hotels, and transportation for domestic and international trips.
• Field calls and direct important messages with professionalism and discretion.
• Assist in planning and coordinating corporate meetings, events, and celebrations.
• Maintain and process expense reports accurately and efficiently.
• Support daily office functions by ordering supplies, managing catering, and ensuring a welcoming environment for visitors.
• Be prepared to support after-hours needs during travel and special events.

Requirements

• Bachelor’s degree from an accredited institution.
• 2-3 years of relevant administrative experience supporting senior executives or teams.
• Exceptional attention to detail with the ability to work with individuals at all organizational levels.
• Proactive mindset with strong ownership and initiative.
• Excellent self-organization and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving and communication abilities.
• Adaptable, collaborative, and willing to engage with multiple teams in a fast-paced environment.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.