Senior Administrative Assistant

The Hollister Group; Andover (MA); On-site; USD 80,000 - 90,000; Full time

Job summary

The Hollister Group is seeking an Administrative Assistant to support senior leadership at a dynamic financial services firm in Andover, MA. This onsite role focuses on calendar management, travel coordination, and event support, with opportunities to contribute to investor relations initiatives and cross-team collaboration.

You will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and own complex scheduling with confidentiality and professionalism.

Qualifications

• 2–3 years of administrative support experience at executive level.
• Bachelor’s degree required.
• Proficiency with Microsoft Office Suite.
• Strong communication and time-management skills.

Responsibilities

• Coordinate calendars and schedules for senior management.
• Arrange travel, flights, hotels, and ground transportation.
• Handle calls, maintain confidentiality, and support meetings.
• Prepare and update expense reports and office operations.

Skills

Calendar management

Travel coordination

Executive support

Communication

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Join Our Client as an Administrative Assistant and Elevate Your Career

Are you an organized, detail-oriented professional eager to support senior leadership within a dynamic financial services firm? Our client, a reputable company with a vibrant culture and room for growth, is seeking a proactive Administrative Assistant to become an integral part of their team. This onsite role offers the opportunity to work closely with executive leaders, coordinate impactful events, and contribute to a collaborative environment that values dedication and initiative. If you thrive in fast-paced settings and excel at multitasking, this is your chance to make a meaningful difference while advancing your career.

Compensation

$80,000 – $90,000 annually, with a bonus starting at 10% and increasing based on performance.

Responsibilities

• Coordinate and manage calendars and appointment schedules for senior management
• Facilitate all travel arrangements, including flights, hotels, and ground transportation
• Field and direct calls efficiently, ensuring sensitive information is kept confidential
• Support planning and execution of company meetings, corporate events, and celebrations
• Remain accessible for after-hours assistance during travel and urgent scheduling needs
• Oversee and update expense reports, ensuring accuracy and timely submission
• Handle general office operations such as ordering supplies, organizing catering, and coordinating weekly lunches
• Collaborate across teams and support investor relations initiatives when needed

Requirements

• Bachelor’s degree from an accredited institution
• 2 to 3 years of administrative experience supporting executive-level professionals, preferably at Vice President or Managing Director levels
• Exceptional attention to detail and polished presentation skills
• Strong ability to interact professionally across all organizational levels
• Self-motivated with a proactive approach and ownership mindset
• Excellent organizational and time management abilities, with independence in decision-making and follow-through
• Effective problem-solving and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adaptable, collaborative, and comfortable working in a fast-changing environment

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.