Administrative Assistant

The Hollister Group; San Francisco (CA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Performance-based bonus

Job summary

The Hollister Group in San Francisco is looking for a Reception/Administrative Assistant to keep the office running smoothly. In this role, you'll be the welcoming first point of contact for clients and visitors, maintaining office readiness and supporting leadership initiatives.

The ideal candidate has at least 1 year of office experience, strong communication skills, and proficiency in the Microsoft Office Suite. You must be reliable with a keen attention to detail and comfortable working in a fast-paced environment.

Qualifications

• 1+ years of experience in an office environment.
• Strong professional communication skills (written and oral).
• Solid technological literacy, including Microsoft Office Suite.
• Exceptional attention to detail.
• Ability to lift up to 50 pounds.
• Availability to work in the San Francisco office 5 days per week.
• Previous experience in receptionist or administrative roles.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain daily office readiness to ensure a guest-ready workspace.
• Manage incoming mail and deliveries, routing communications appropriately.
• Welcome visitors and manage access through building security.
• Handle phones and direct inquiries appropriately.
• Provide administrative support for leadership and internal scheduling.

Skills

Professional communication skills

Technological literacy (MS Office)

Attention to detail

Tools

Concur

Salesforce

Job description

Job Title: Administrative Assistant

Overview

Join our client as a Reception/Administrative Assistant who keeps the San Francisco office running smoothly while serving as a welcoming first point of contact for clients and visitors. This is a fast-paced, high-visibility role where professionalism, urgency, and attention to detail directly shape the day-to-day experience in the office—plus you’ll have the chance to support leadership and contribute to internal initiatives that build deeper skills and connection across the team.

Compensation

$28.00/hr – $30.00/hr (temporary); $65K (if perm) with performance-based bonus

Responsibilities

• Maintain daily office readiness to ensure the workspace is always organized, stocked, and guest-ready
• Receive, unpack, and store office supplies and packages; keep inventory coordinated and up to date
• Manage incoming mail and deliveries and route communications to the right parties
• Welcome visitors, check in through building security, and manage parking validation and access card sign-out/return
• Keep reception and kitchen areas clean, tidy, and event-ready; support office event setup/breakdown
• Handle phones and manage the general office inbox by directing inquiries appropriately
• Provide administrative support for aligned leadership and extended leadership contacts
• Coordinate travel arrangements, submit expenses promptly, and support internal/external scheduling
• Deliver printing and binding support as needed
• Support an internal function (5%–10%) by assisting with data entry, document tracking, outreach tracking, and coordination (examples vary by assignment)

Requirements

• 1+ years of experience in an office environment
• Strong professional communication skills (written and oral)
• Solid technological literacy, including the Microsoft Office Suite
• Exceptional attention to detail
• Ability to lift up to 50 pounds
• Availability to be in the San Francisco office 5 days per week (required)
• Previous experience in receptionist or administrative roles
• Ability to juggle multiple priorities in a fast-paced environment
• Comfort with rolling up sleeves and tackling tasks as they come up
• Desire to connect with people and build relationships
• Alignment with company values and a strong sense of reliability and ownership
• Familiarity with Concur and Salesforce is a plus
• Education: Not specified in the provided information

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.