Coordinator (Temporary-to-Hire)

Hawthorne Lane; Washington (District of Columbia); On-site; USD 30,307 - 46,838; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Sustainability incentives

Learning opportunities

Job summary

Hawthorne Lane in Washington, DC is seeking an IT operations Coordinator to keep the department running smoothly through strong administrative support and sharp organizational skills. You will work across teams and contribute to a community-focused tech environment.

Key duties include licensing tracking, equipment preparation, vendor invoicing, onboarding/offboarding, and budget reporting. This temporary-to-hire role requires in-office presence five days a week and offers benefits such as health

Qualifications

• At least one year of administrative or IT support experience.
• Strong organizational skills and attention to detail.
• Ability to collaborate across IT, HR, and operations.

Responsibilities

• Support IT operations including licensing tracking and vendor relationships.
• Coordinate equipment shipping and distribution within the office.
• Manage vendor invoices, inventory audits, and purchasing.
• Assist management with special projects and operational tasks.
• Help with onboarding and offboarding processes with HR/IT.
• Monitor budget reporting and financial reconciliation for IT.
• Support a diverse range of department projects as needed.
• Ensure compliance with policies and procedures.

Skills

Vendor management

Budgeting

Administrative support

Cross-team collaboration

Tools

Excel

IT asset management software

Licensing tracking tools

Job description

As the Coordinator for this financial firm, you will play a central role in keeping the IT department running smoothly through strong administrative support, sharp organizational skills, and a collaborative approach. The ideal candidate for this role is someone who enjoys working across teams, takes pride in the details, and thrives in an environment where no two days look exactly alike. If you are someone who finds satisfaction in creating order, managing moving parts, and contributing to a team that values both efficiency and community impact, this could be a wonderful fit for you!

Key Responsibilities

• Support the maintenance of all IT related matters including licensing tracking, application management, and vendor relationships.
• Coordinate the preparation of equipment for shipping and distribution within the office.
• Manage all vendor invoices, inventory audits, and purchasing equipment from suppliers.
• Assist management team with special projects and operational tasks as needed.
• Assist with relationship management for third party vendors, including but not limited to invoicing, licensing, research, contracts and agreement overviews, and communication.
• Ensure compliance across policies and procedures.
• Support employee onboarding and offboarding processes in collaboration with HR and IT teams, including the coordination of employee equipment set-up, distribution, and maintenance.
• Monitor the IT department’s financial tracking needs, ensuring budget management, accurate reporting, and reconciliation.
• Oversee equipment and inventory needs, monitoring effectiveness and employee usage.
• Be an active team participant with departmental projects and initiatives.

Why You’ll Love Working Here

• Leadership that invests in its employees.
• Medical, dental and vision insurance along with sustainability incentive benefits for recycling and taking public transportation.
• An environment with lots of opportunity to learn from best in class!
• This temporary-to-hire role requires five days in office to support on-site staff.

What We’re Looking For

• Administrative alignment. You are skilled in operating across various technical programs and enjoy supporting a team with administrative functions having at least one year of support experience.
• A natural organizer. Inventory lists, budget records, and vendor contracts don't intimidate you, in fact, keeping things accurate and audit-ready is something you take genuine pride in.
• A connector. You build strong working relationships and you know how to navigate competing priorities without losing your collaborative spirit.
• Problem-solver. You don't wait to be told what needs attention; you spot it, address it, and follow through, all while keeping the bigger picture in mind.

The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.