Research Accounting & Purchasing Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 60,661,000 - 94,129,000; Full time

Benefits offered by this job

Vacation & sick time

Health insurance

Metro U-Pass transit access

Tuition assistance

Job summary

Washington University in St. Louis is seeking a day-to-day operational accounting support for the Department of Pediatrics research operation in Saint Louis, MO. This role is a 40-hour week in a normal office setting.

Responsibilities include processing requisitions, entering data in the Marketplace system, generating POs, handling invoices, and supporting budget and travel expense processes in line with university policy.

Qualifications

• Accounting experience (2 years) preferred.
• Experience with purchasing and invoicing processes.
• Ability to review and process travel expense reports.

Responsibilities

• Review requisitions routed by labs for processing.
• Enter requisitions into the Marketplace purchasing system and monitor progress.
• Generate purchase orders for equipment and services.
• Contact vendors to adjust contracts and invoices.
• Process and track invoices related to blanket orders.
• Review travel advances and submit travel expense reports per guidelines.
• Process internal and external invoices and inter-departmental invoices.
• Assist with budget monitoring and journal entries.
• Ensure supporting documentation and PI approval for transactions.

Skills

Accounting

Vendor coordination

Education

High school diploma or equivalent

Tools

Marketplace purchasing system

Job description

Washington University in St. Louis is seeking a day-to-day operational accounting support for the Department of Pediatrics research operation in Saint Louis, MO. This role is a 40-hour week in a normal office setting.

Responsibilities include processing requisitions, entering data in the Marketplace system, generating POs, handling invoices, and supporting budget and travel expense processes in line with university policy.