Accounting Coordinator (Hybrid) - Pediatrics Central Administration

Washington University in St. Louis; St. Louis (MO); On-site; USD 60,661,000 - 94,129,000; Full time

Benefits offered by this job

Vacation & sick time

Health insurance

Metro U-Pass transit access

Tuition assistance

Job summary

Washington University in St. Louis is seeking a day-to-day operational accounting support for the Department of Pediatrics research operation in Saint Louis, MO. This role is a 40-hour week in a normal office setting.

Responsibilities include processing requisitions, entering data in the Marketplace system, generating POs, handling invoices, and supporting budget and travel expense processes in line with university policy.

Qualifications

• Accounting experience (2 years) preferred.
• Experience with purchasing and invoicing processes.
• Ability to review and process travel expense reports.

Responsibilities

• Review requisitions routed by labs for processing.
• Enter requisitions into the Marketplace purchasing system and monitor progress.
• Generate purchase orders for equipment and services.
• Contact vendors to adjust contracts and invoices.
• Process and track invoices related to blanket orders.
• Review travel advances and submit travel expense reports per guidelines.
• Process internal and external invoices and inter-departmental invoices.
• Assist with budget monitoring and journal entries.
• Ensure supporting documentation and PI approval for transactions.

Skills

Accounting

Vendor coordination

Education

High school diploma or equivalent

Tools

Marketplace purchasing system

Job description

Position Summary

Provides day-to-day operational accounting support for the Department of Pediatrics research operation.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities:

• Review requisitions routed by labs for processing
• Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
• Generate purchase orders for equipment, etc.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Initiate/review for approval all purchasing transactions eligible for blanket order processing.
• Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
• Review reimbursement requests for appropriate university funding allocation & budget coding.
• Advise on compliance issues & resolve, prior to processing.
• Ensure transactions have supporting documentation and principal investigator or designee approval.

Budget

• Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
• Assist and provide back-up support as requested.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Accounting (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Not Applicable

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.