Accounting Coordinator (Hybrid) - Pediatrics Central Administration

Washington University; Northern (KY); Hybrid; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Transit program (U-Pass)

403(b) Retirement Savings Plan

Job summary

Washington University in St. Louis is seeking a detail-oriented accounting support specialist to assist the Pediatrics research operation with daily financial tasks.

You will process requisitions, enter data into the Marketplace system, generate purchase orders, and liaise with labs and vendors to ensure accurate invoices and contracts. This role requires at least a high school diploma and about two years of accounting experience; strong organizational skills and adherence to university

Qualifications

• Education: High school diploma or equivalent.
• About 2 years accounting experience.
• Familiarity with purchasing and invoicing processes.

Responsibilities

• Review requisitions routed by labs for processing.
• Enter requisitions into Marketplace and monitor purchasing.
• Generate purchase orders for equipment.
• Process and track invoices, including blanket orders.
• Review travel advances and expense reports per guidelines.

Skills

Accounting

Purchasing processes

Vendor communication

Budget monitoring

Education

High school diploma or equivalent

Tools

Marketplace system

Invoices

Purchase orders

Job description

Location SAINT LOUIS, MO 63110 Scheduled Hours 40

Position Summary Provides day-to-day operational accounting support for the Department of Pediatrics research operation.

Primary Duties & Responsibilities

• Accounting/Financial Systems Review requisitions routed by labs for processing
• Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
• Generate purchase orders for equipment, etc.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Initiate/review for approval all purchasing transactions eligible for blanket order processing.
• Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
• Review reimbursement requests for appropriate university funding allocation & budget coding.
• Advise on compliance issues & resolve, prior to processing.
• Ensure transactions have supporting documentation and principal investigator or designee approval.
• Budget Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
• Assist and provide back-up support as requested.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment

Physical Effort Typically sitting at a desk or table

Equipment Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses: No specific certification/professional license is required for this position.

Work Experience: Accounting (2 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Not Applicable

Grade G08-H

Grade G08-H

Salary Range $21.17 - $32.85 / Hourly

Salary Range $21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.