Repair Orders & Purchases Coordinator

Valid8 Financial, Inc.; Fort Lauderdale (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Valid8 Financial, Inc. in Fort Lauderdale is seeking an administrative specialist to manage Repair Orders and Purchase Orders, coordinate with vendors, and maintain complete procurement records. You will handle communication across departments and assist with warranty-related activities.

The role emphasizes data accuracy, timely processing, and collaboration with shipping, sales, and finance teams to keep operations running smoothly.

Qualifications

• Ability to comprehend and follow instructions.
• High degree of accountability.
• Reliable and trustworthy.
• Excellent communication and people skills; ability to work with a diverse team.
• Organized and deadline-driven self-starter.
• Proficient in Microsoft Word and Excel, including advanced analytics.
• Understanding and knowledge of Salesforce ERP is a plus.

Responsibilities

• Complete, update, and maintain Repair Orders (RO)/ Purchase Order (PO) in the system.
• Conduct repairs and procurement documentation with required data.
• Review and organize repairs and procurement packets from shipping for accuracy.
• Handle vendor calls and emails for repair status, quotes, and expedite requests.
• Track open ROs/POs, obtain quotes, update records, document communications.
• Support warranty communications, documentation, and reporting.
• Manage vendor quotes and maintain digital records.
• Support PO processing, follow-up, and supplier coordination.
• Assist in resolving invoice discrepancies by reviewing RO/PO details and quotes.
• Support Sales and other departments with status updates on repairs, parts, and PO.
• Ensure accurate information flow across departments.
• Support initiatives to improve supplier responsiveness and efficiency.
• Perform other related duties assigned by management.

Skills

Procurement

Vendor management

Data entry

Communication

Excel

Word

Tools

Salesforce ERP

Job description

Valid8 Financial, Inc. in Fort Lauderdale is seeking an administrative specialist to manage Repair Orders and Purchase Orders, coordinate with vendors, and maintain complete procurement records. You will handle communication across departments and assist with warranty-related activities.

The role emphasizes data accuracy, timely processing, and collaboration with shipping, sales, and finance teams to keep operations running smoothly.