Rental Operations Coordinator - Piscataway, NJ

Foley; Piscataway Township (NJ); On-site; USD 36,000 - 40,000; Full time

Job summary

Foley is seeking a detail-oriented Rental Operations Coordinator in Piscataway, NJ to manage procurement for the rental fleet, process invoices, and maintain equipment records. You will serve as the primary Salesforce and CRS.com administrator, handle insurance certificates, and support lifecycle management through system updates and documentation.

Ideal candidates have 3–5 years of admin experience, strong MS Office skills, and excellent communication and organizational abilities.

Qualifications

• High School Diploma or equivalent required; degrees preferred.
• 3–5 years of related work experience in administrative support.
• Advanced Microsoft Office skills and the ability to quickly learn new systems.
• Strong communication, collaboration, and customer-focused service skills.
• Proven organizational, problem-solving, and decision-making abilities.

Responsibilities

• Coordinate procurement for the rental fleet, including sourcing quotes, creating purchase orders, and processing invoices.
• Maintain insurance certificates and manage certificates of origin documentation.
• Process transportation invoicing for rental fleet logistics.
• Serve as the primary administrator for Salesforce and CRS.com.
• Maintain equipment records by updating warranty information, asking prices, and new equipment data in SiMSi, D365, and the equipment builder.
• Upload and track signed EMRs and checkout inspection documentation in Coti.
• Support accurate equipment lifecycle management through documentation, record maintenance, and system updates.
• Perform additional duties as assigned to support business operations, professional development, and evolving organizational needs.

Skills

Microsoft Office

Communication skills

Organizational skills

Problem solving

Adaptability

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

Salesforce

CRS.com

SiMSi

D365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Rental Operations Coordinator - Piscataway, NJ

Pisc Rents Sales Piscataway, NJ, US 1 Attachments

2 days ago Requisition ID: 1262

Salary Range: $26.00 To $29.00 Hourly

JOB DESCRIPTION:

• Coordinate procurement for the rental fleet, including sourcing quotes, creating purchase orders, and processing invoices.
• Maintain insurance certificates and manage certificates of origin documentation.
• Process transportation invoicing for rental fleet logistics.
• Serve as the primary administrator for Salesforce and CRS.com.
• Maintain equipment records by updating warranty information, asking prices, and new equipment data in SiMSi, D365, and the equipment builder.
• Upload and track signed EMRs and checkout inspection documentation in Coti.
• Support accurate equipment lifecycle management through documentation, record maintenance, and system updates.
• Perform additional duties as assigned to support business operations, professional development, and evolving organizational needs.

RECOMMENDED QUALIFICATIONS

• High School Diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Minimum 3 to 5 years of related work experience in administrative support and/or equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Advanced Microsoft Office skills and the ability to quickly learn new systems, software, and processes.
• Strong communication, collaboration, and customer-focused service skills, both written and verbal.
• Proven organizational, problem-solving, and decision-making abilities, with a focus on accuracy, adaptability, and meeting deadlines in a dynamic environment.

Equal Opportunity Employer

Foley, Incorporated does not discriminate against any person applying for employment based on race, color, sex, age, religion, national origin or citizenship status, physical or mental disability, marital status, sexual orientation, gender identity, status as a covered Veteran, or any other legally protected status.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60.300.5(a) and 41 CFR 60.741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of disability and protected veteran status, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities and protected veterans.