Renewables Administrative Lead — Data, Projects & Leadership Support

Westwood Professional Services, Inc.; Minnetonka (MN); Hybrid; USD 40,000 - 65,000; Full time

Job summary

Westwood Professional Services, Inc. seeks an Administrative Coordinator for the Renewables Division in Minneapolis, MN. The AC ensures data integrity, manages documents, and implements best practices across projects, supporting Renewables Leadership on billable and non-billable work.

The role requires strong organization, MS Office skills, and experience with project reporting and Deltek VantagePoint. Knowledge of the renewables sector is a plus; remote work is not indicated.

Qualifications

• Provide administrative support to Renewables Leadership.
• Maintain accurate data in Deltek VantagePoint and report KPIs.
• Audit project data and track performance using reports.

Responsibilities

• Lead, direct, and mentor Division Project Assistants.
• Support division training processes.
• Coordinate division communication and information platforms.

Skills

Data management

Communication

Organization

Multitasking

Microsoft Office

Professional services experience

Renewables knowledge

Project reporting

Education

Bachelor's degree preferred

Tools

Deltek Vantagepoint

Job description

Description

Administrative Coordinator

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking an Administrative Coordinator (AC) for the Renewables Division out of our Minneapolis, MN office. The AC is responsible for ensuring data integrity, document management, and implementing best practices on projects. The AC provides administrative and professional support to Renewables Leadership to ensure the success of the business. This role may involve working on billable and non-billable projects.

Requirements

• Provide administrative support to the Renewables Leadership team.
• Maintain accurate data within the Deltek VantagePoint database system, including service KPI reporting and project data auditing.
• Track project performance using various tools and project reports as directed by Business Administrator
• Lead, direct, and mentor Division Project Assistants.
• Support the Division training process.
• Coordinate the management of division communication and information management platforms.
• Provide Microsoft Office support, including Word, Excel, and PowerPoint.
• Perform tasks such as transmittals, printing, and scanning.
• Assist in planning team events
• Liaison to Corporate Services

Skills and Qualifications:

• Bachelor's degree preferred or equivalent job-related experiences and training
• Effective written communication skills.
• Detail-oriented with strong organizational skills.
• Capacity to independently manage multiple projects/assignments, determine priorities, and work in a collaborative team environment.
• Ability to communicate effectively with employees at all levels of the organization
• Proficiency with Microsoft Office Suite.
• Experience working in a professional services environment
• Experience in the renewable energy industry a plus.
• Ability to participate in workload meetings and coordinate prequalification efforts.
• Experience with project management software and generating progress reports

For Preferred Consideration (Not Required):

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.

We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.