Renewables Project Assistant - Data & Docs Specialist

Westwood-Professional-Services; Minnetonka (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Assistant for the Renewables Division to ensure data integrity, manage documents, and implement best practices on projects. The PA will support Project Managers on billable and non-billable work and may receive training for project management.

The role emphasizes coordinating contracts, proposals, and prequalifications, tracking project performance, and maintaining accurate project records in Deltek Vantagepoint.

Qualifications

• Bachelor's degree or equivalent job-related experiences and training.
• Effective written communication skills.
• Detail-oriented with strong organizational skills.
• Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment.
• Ability to communicate effectively with employees at all levels of the organization.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
• Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
• Coordinate the production of proposals based on direction from Project Managers.
• Track project performance using various tools and project reports as directed by Project Managers.
• Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
• Provide document backup for invoicing and collections.
• Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
• Proofread proposals and reports for consistency and grammar.
• Support Professional staff with licensure efforts and state compliance requirements.
• Perform tasks such as transmittals, printing, and scanning.

Skills

Written communication

Detail-oriented

Multitasking

Cross-level communication

MS Office

Professional services experience

Education

Bachelor's degree preferred or equivalent

Tools

Deltek Vantagepoint

Job description

Westwood Professional Services, Inc. is seeking a Project Assistant for the Renewables Division to ensure data integrity, manage documents, and implement best practices on projects. The PA will support Project Managers on billable and non-billable work and may receive training for project management.

The role emphasizes coordinating contracts, proposals, and prequalifications, tracking project performance, and maintaining accurate project records in Deltek Vantagepoint.